Admissions Coordinator, Outreach & Volunteer Events

Description

 The Admissions Coordinator will further the mission of Roundup River Ranch by supporting the Admissions Team through the administrative processes for campers and volunteers. This position is part of the admissions team and plays a vital role in supporting campers and volunteers and ensuring an efficient and positive admissions and application process. Successful candidates will have foundational knowledge and experience managing a database or applicant tracking system and have a passion for the Roundup River Ranch Mission. This highly administrative position is office based at our campsite in Gypsum with travel required in the local area and Front Range (Denver). 

• Ensure all recruitment and admissions   processes support the mission, vision, and values of Roundup River Ranch
• Follow established compliance and best practice in all elements of the role
• Support all online outreach clubs, lead tech-support, and send informational emails to volunteers and campers   enrolled in programs
• Lead onsite volunteer service projects   and groups throughout the year
• Lead volunteer corporate days and   events at camp
• Serve campers and volunteers through   excellent customer service and timely communications
• Support the entire Admissions team with   processing volunteer and camper applications as needed and ensure they are   complete and in compliance; focusing on Outreach programs & Rental Groups   
• Be responsive to medical team   requirements during the camper and volunteer application process
• Provide support and resources for Spanish-speaking applicants and other team members
• Lead collaborator with the Outreach   team to ensure the best Outreach application process for camper families and   volunteers
• Maintain the highest level of confidentiality in all aspects of the role, including all medical information and records.
• Serve as an ambassador for Roundup   River Ranch at community and recruitment events in the Vail Valley and other areas, as needed.
• Knowledgeable and able to support in all database functions for both campers and volunteers.
• Other duties as assigned including supporting the operational team and development team needs for signature events

Requirements

REQUIRED SKILLS:

• Passion for detail-oriented tasks
• Excellent verbal & written communication skills
•  Ability to work independently, prioritize, adhere to deadlines, and follow through on completion of tasks. 
• Commitment to providing strong customer service
• Demonstrates the Guideposts in all aspects of work
• Interest and ability to partner and collaborate with others
• Ability to problem solve and think creatively, strong collaboration and team building skills required
• Proven organization and administrative abilities 

EXPERIENCE EDUCATION & QUALIFICATIONS:

• Bachelor’s degree or equivalent work experience required
• Applicants fluent in Spanish will be prioritized
• Computer proficiency and practical experience in word processing, database and internet navigation
• At least 2 years intermediate level administrative or database experience
• Intermediate to advanced computer literacy with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint. 

Desk/computer work: 75%

Outdoors: 25% 

Sitting: 75%

Walking / moving: 25%

Lifting / carrying: 25%

The scope of the job and responsibilities outlined in this document are not exhaustive and may change based upon the needs of the business. This job description is not intended to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This is a general outline of duties, responsibilities, and activities, which may change at any time with or without notice and at the sole discretion of Roundup River Ranch. 

This job description indicates the minimum qualifications and level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Completing and signing this acknowledgement indicates your understanding of the requirements, essential functions, and expectations set forth in the job description provided for the position. 

Benefits:

This full-time, year-round position is eligible for a comprehensive benefits package including 100% subsidized health, vision and dental insurance for employee only coverage, our Wellness Benefit Program with a value of $1,000 and a 403(b) retirement plan with a 3% employer match. Employees are eligible for 20 days (160 hours) of PTO in their first year, in addition to 10 paid public holidays.