Admissions Operations Coordinator

We’re seeking a highly organized and service-oriented Admissions Operations Coordinator to support the daily operations of our medical school admissions process. This role plays a vital part in ensuring a seamless experience for applicants—from their first inquiry to enrollment—by managing applicant data, coordinating key admissions milestones, and providing top-notch communication and support!

Key Responsibilities: 

• Serve as a primary point of contact for prospective students—responding to inquiries with professionalism and care 

• Maintain calendars, meetings, and communications for the Admissions team 

• Track application progress, review documentation, and ensure compliance with admissions requirements 

• Coordinate interview logistics including scheduling, communications, and materials 

• Manage data entry and accuracy across admissions systems 

• Monitor enrollment documents, prerequisite completion, and onboarding steps 

• Assist in planning and executing admissions events (virtual and in-person) 

• Support application scoring workflows and track important deadlines 

• Collaborate with internal teams and stakeholders to ensure efficient processes 

• Contribute to ongoing cycle planning, reporting, and process improvements 

Qualifications: 
Required: 

• Bachelor’s degree or equivalent work experience 

• Strong organizational skills and attention to detail 

• Excellent communication and interpersonal abilities 

• Customer service experience and professional demeanor 

• Proficiency in Microsoft Office and/or Google Workspace 

• Ability to manage sensitive information with discretion 

• Experience with data systems and tracking tools 

• Comfortable working both independently and collaboratively 

Preferred: 

• Previous experience in higher or medical education admissions 

• Event planning or coordination experience 

• Familiarity with CRM systems, Box, Smartsheet, or Canva 

Physical & Scheduling Requirements: 

• Able to lift up to 25 lbs. for event setup/teardown

• Availability for occasional evening or weekend events

• Ability to sit for extended periods and work at a computer 

• On-site support during events requiring walking and standing 

Work Environment:  

• On-site, in office

Salary & Benefits: 

• Competitive salary range commensurate with experience and education

• Generous benefits package with many choices and options:  

• Health Insurance Plans (various options) 

• Health Savings Account  

• Flexible Spending Account  

• Dental & Vision Plans 

• Short-Term & Long-Term Disability Insurance 

• 401(k) Matching 

• Basic Life & Supplemental Life Insurance 

• Employee Assistance Program (EAP) 

• Other Employee Perks 

Why Join Us: 

• This position offers a meaningful opportunity to contribute to the future of medical education while growing your skills in admissions, data management, and event coordination. 

Apply now to help shape the journey of tomorrow’s physicians!