Adult Day Health Center Accounting Clerk/Scheduler

The Adult Day Care in the Bronx is seeking 1 full time Accounting Clerk/Scheduler to join our team. Work schedule will be from Monday to Friday, full time , 37.5 hours per week.Location is 1200 Waters Place, Bronx, NY 10461

Summary of Duties and Responsibilities:

Clerk Scheduler
• Prints out list of scheduled clients for following day of attendance
• Contacts clients scheduled to confirm attendance for the day
• Schedules transportation
• Assign vouchers to clients taking taxi as needed
• Sends voucher sheet to transportation via email as indicated
• Makes notes on scheduled sheet of clients not attending and reason for non attendance
• Sends list of clients with insurance identified of clients not attending with reasons noted to staff

no later than 9:15am(Day) and 12:30 pm(Afternoon)

Checks clients in upon arrival
Adds name to circle/highlighted sheet if client does not appear on schedule
Checks client in each day of attendance
Reconciles attendance between log, scheduled sheet, menus or attendance count in lunch room
Records daily attendance counts and sends out to staff by end of day
Answers phones and directs calls to appropriate staff; takes messages as indicated
Schedules days of attendance
Set-ups check-in task
Awaits receipt of Service Plan completion
Copies Service plan
Checks on status of MD order from RNs
Sends out request for ongoing authorization to Managed Care companies
Notifies Social Worker that authorization request was sent out
Runs daily reconciliation reports for billing issues (expired authorization, missing MD, missing Dxs etc.) and alerts appropriate staff
Alerts Finance if any clients cannot be billed for the day( expired auth, missing MD, DXs
Covers front desk in absence of scheduler
Covers for Office Manager as needed
Skills & Requirements

Job Qualifications:

High school diploma or equivalent.
One year experience in clerical field.
Experience working with frail elderly preferred
Physical Demand:

Walking throughout the agency to deliver or receive information.
Sitting for long periods of time.
Lifting charts.
Pushing wheelchairs.