Adult Ministry Administrative Assistant

Adult Ministry Administrative Assistant at Mission Church

Working at MISSION means more than just a job—it’s a calling. You’ll be part of a Christ-centered team that values spiritual growth, authentic relationships, and servant leadership. Here, your administrative skills contribute directly to life transformation by helping adults grow in their faith through studies, groups, care & support, and events.

Summary of Position

The Adult Ministry Administrative Assistant is responsible for systems and processes that support the administrative needs of Adult Ministries. From hospitality/check-in, facilities, communications, and all Adult Ministry special events, the Adult Ministry Admin ensures the Adult Ministry team is supported to execute in their ministry areas successfully. 

Primary Responsibilities: 

• Oversee and maintain all systems and processes involved with Adult Ministry groups, studies, and other Adult Ministry-related events. This includes, but is not limited to, the following: 
  
  
  
  • Manage all Adult Ministry facility requests, groups, and event registrations (including child care registration, if applicable) 
  
  
  • Create, maintain and follow up on all Adult Ministry group, study, and event forms 
  
  
  • Manage the Adult Ministry process queues (in CCB) 
  
  
  • Manage and maintain Adult Ministry volunteer records and background checks
  
  
  
  


• Manage systems that measure and track group/event attendance, volunteer growth and retention, and provide pertinent data to the Adult Ministry team 


• Follow up and respond to any church member/Adult Ministry volunteer requests, questions, and messages
  


• Project Management
  
  
  
  • Submit all team projects and event requests through management system
  
  
  • Work directly with the Adult Ministry team to organize and keep track of event tasks and project management
  
  
  • Support logistics relating to ministry-wide special events, including managing all Adult Ministry event facility requests, registrations, and forms, volunteer needs, etc. 
  
  
  
  


• Regularly connect with the Adult Ministry team to provide support and address administrative needs


• Organize, manage, and order supplies for studies, events, groups, and weekend services  


• Set up rooms for studies and events, and/or support the delegation of this task to volunteers


• Print, resource, and supply special requests, including props, handouts, etc. 


• Assist the Adult Ministries team with data management by entering and updating attendance for studies, events, and groups


• Be present at special events and the launch of studies to assist the Adult Ministries team 
  


• Assist with special projects and events as needed (10% or less)
  
  

Desired Qualifications/Skills

• Highly administrative. Must be able to organize systems and processes from scratch and have the ability to evaluate current systems for continual improvement


• Ability to work independently on tasks and projects, once original direction and guidance has been given from supervisor

• Strong computer skills, comfortable with technology and able to adapt to new resources, including Google Drive, Microsoft Word, Excel, etc. 


• Proficiency with Church Community Builder (CCB) system a plus


• Written communication abilities for communication with church members and attendees


• Strong team player and a quick learner


• Demonstrates the values of MISSION Church


• Prior Administrative Assistant experience preferred 


• Ability to work evenings on occasion (as needed based on Adult Ministry events) and work at all-staff church events when needed