Advancement Associate

• Bachelor’s degree or equivalent experience in a related field.
• Outstanding oral and written communication skills; ability to project a friendly, professional, and constituent-centered demeanor at all times.
• 3-5 years of hands-on database experience required; knowledge of Raiser’s Edge a plus but not a must.
• Highly organized and impeccably detail-oriented, with the ability to effectively manage deadlines and multiple tasks. Significant project-management experience a plus.
• Working knowledge of Google’s G Suite and Microsoft Office products required, including mail merge experience, working knowledge of Adobe Creative Cloud products a plus.
• Familiarity with social media platforms (Facebook, Twitter, Instagram, LinkedIn) a must; experience with HTML, CSS, or web publishing platforms a plus.
• Experience with or interest in independent schools and philanthropy.
• Track record of confidentiality and discretion.
• Strong interpersonal and intrapersonal skills. Must be an active listener and open-minded collaborator. Ability to work as a member of a team as well as aptitude for self-directed independent work.
• Must possess a growth mindset and a nimble and flexible attitude.
• Availability for occasional evening and weekend work.
• Availability to regularly work early mornings, evenings, and weekends as needed for events.

• Manage the efficient and accurate processing and updating of donor and constituent information in the Raiser’s Edge database for all areas of Advancement, including but not limited to online donations, corporate matching gifts, payroll deductions, event registrations, and constituent profile changes.
• Supervise volunteers in the cultivation, solicitation, and stewardship of gifts. Monitor progress, provide feedback and campaign updates.

• Oversee the generation and timely distribution of pledge reminders, tribute cards, acknowledgment letters, and donor gift reports.
   
• Coordinate donor prospect research processes and evaluate and stay current on gift processing and constituent management software solutions for efficient gift processing and user-friendly event ticketing and mobile giving.
   
• Monitor and analyze donor analytics and develop detailed, formula-driven spreadsheets and reports to strengthen participation and impact.
   
• Create and manage queries, exports, and daily gift reports using Raiser’s Edge and distribute as appropriate.
   
• Maintain and ensure the integrity of the school’s donor database; collaborate with the Business Office to reconcile pledges and gifts monthly.

• Project-manage direct mail and digital appeals, including content creation, editing, printing, data collation, assembly, and distribution.
   
• Oversee the production of print and digital advancement communications, such as donor impact reports, website, and social media content—ensuring inclusive and accessible messaging.

• Provide strategic administrative coordination for the Advancement team, including scheduling meetings, drafting and sending agendas and correspondence, taking notes, managing RSVPs and name tags, preparing materials, processing invoices, and coordinating deliveries.
   
• Oversee inventory and procurement of office and meeting supplies, as well as all-school stationery.
   
• Design and implement systems that enhance office operations, productivity, and workflow.
   
• Serve as a primary liaison for internal and external constituents, delivering warm, inclusive, and professional customer service.
   
• Manage the Advancement Office calendar and conference room; lead and support planning and execution of Advancement-hosted and school-wide events as needed.
   
• Collaborate and build partnerships with Registrars, Business Office, Admission, and Tech Support.
   
• Perform other duties and responsibilities as assigned.

Oakwood School is a K-12 coeducational day school in North Hollywood, California that opened its doors in 1951. The school has remained faithful to its original mission ever since: to create a diverse educational environment where young people are partners with the adults who teach them and learn from them; where the best means of preparing students for the future is to immerse them in the present; where a healthy learning environment requires joy and humor as well as rigorous intensity; and where students’ intellectual and aesthetic depth – along with their capacity for empathy and moral courage – emerge out of authentic engagement with their teachers, one another, and the world around them.

Oakwood School is an equal opportunity employer committed to cultural diversity in our workforce. With purpose, Oakwood celebrates and affirms diversity of race, ethnicity, gender, sexual orientation, faith, family structure, socioeconomic background, age, and ability.