Advancement Services Specialist

Sisters of Notre Dame de Namur is a faith-based, nonprofit long-term care community dedicated to extending God’s goodness through compassionate service. Our ministry centers on honoring the dignity, legacy, and lived experiences of the Sisters we serve, fostering a community rooted in faith, relationship, and purpose.

The Advancement Services Specialist supports the mission and ministry of Sisters of Notre Dame de Namur by strengthening fundraising and donor engagement efforts. This role plays a vital part in advancing our work through prospect research, data management, and event planning, ensuring that generosity and stewardship are thoughtfully supported.

This position provides essential administrative and operational support, including data entry, process coordination, and assistance with advancement initiatives. If you are passionate about meaningful service, relationship-building, and supporting a mission-driven organization through behind-the-scenes excellence, we encourage you to apply.

Key Responsibilities

• Maintain donor database and keep it current
• Process gift entry, send gift acknowledgement correspondence, including tax documents
• Assist in preparing reports and analyzing demographic data
• Review and process online gifts
• Work with Advancement Services Manager and Finance to process accounting of gifts, monthly reconciliation and annual audits
• Respond to donor, volunteer and staff requests in a timely manner
• Manage supply inventory
• Assist in the planning and execution of Advancement related events, including fundraising events, donor cultivation and stewardship activities
• Track event registration and provide accounting support including sponsorship billing and reports
• Manage reports in the donor database to ensure reliability
• Collaborate in keeping procedure manual up to date

EDUCATION AND EXPERIENCE

• Bachelor’s degree preferred or related experience.
• Experience with database management, fundraising, and donor relations preferred
• Excellent communication (written and verbal), interpersonal, organizational, and administrative skills
• Strong organizational, communication, and problem-solving skills
• Ability to work independently and collaboratively, maintain confidentiality, and provide exceptional customer service
• Proficiency in database software (e.g.,Blackbaud Raiser's Edge NXT), Microsoft Office products
• Demonstrated ability to adhere to the highest ethical standards, demonstrate empathetic disposition and perseverance, and convey sensitivity to the needs of donors
• Demonstrated ability to work effectively as part of a team

WHY WORK FOR THE SISTERS OF NOTRE DAME DE NAMUR

• Meaningful work in a supportive, mission-driven environment.
• Competitive pay and benefits package.
• Employer paid Life insurance, Short- and Long-Term Disability
• Employee Assistance Program (EAP)
• Eleven (11) paid holidays
• Generous Paid Time Off Bank
• Defined contribution retirement plan
• Annual Performance Reviews with cost-of-living consideration
• Opportunity to make a difference in the daily lives of our residents
• Complimentary meal per shift