Advertising Operations Specialist

About the Shows

Impact Theory explores the ideas, strategies, and mindsets shaping the future of business, finance, politics, culture, economics and global affairs. Hosted by entrepreneur and co-founder Tom Bilyeu, the show features in-depth conversations with world-class thinkers focused on building resilience, critical thinking, and long-term success in a rapidly changing world.

Women of Impact is a leading personal growth show hosted by entrepreneur and advocate Lisa Bilyeu. Through candid, actionable conversations with experts and cultural leaders, the show tackles relationships, confidence, mental health, and identity—helping women develop the skills, boundaries, and self-belief needed to thrive personally and professionally.

Love Theory is a relationship-focused podcast hosted by Tom and Lisa Bilyeu, featuring real-time video conversations with callers from the Impact Theory community. While episodes are recorded (not streamed live), callers join live on video—requiring tight production, strong judgment, and thoughtful caller management to ensure emotionally safe, high-quality conversations.

Role Overview

The Ad Ops Specialist supports the execution of advertising campaigns across podcasts, YouTube, and digital platforms including Impact Theory, Women of Impact, Love Theory and Mayim Bialik’s Breakdown. You’ll help manage campaign setup, creative delivery, QA checks, reporting, and billing support to ensure campaigns launch on time and deliver accurately.

This role is a great fit for someone early in their operations or project coordination career who is detail-oriented, organized, and eager to learn ad operations.

Key Responsibilities

Ad Campaign Execution

• Support the trafficking and execution of podcast and YouTube ad campaigns.
• Assist with campaign setup, launches, and basic troubleshooting across platforms (including Megaphone and Flightpath, or similar systems).
• Coordinate creative asset intake, talking points, approvals, and timelines with internal teams and external partners.

Quality Control and Compliance

• Perform QA checks to ensure ad placement, timing, tracking, and platform requirements are met.
• Help ensure paid placements, host reads, and integrations align with FTC and platform guidelines.
• Flag issues early and escalate to senior team members as needed.

Operations and Reporting

• Update and maintain tracking systems (Monday boards and internal docs) to reflect campaign status and delivery.
• Assist with weekly and end-of-campaign reporting, including delivery metrics and notes.
• Help monitor delivery and performance trends and surface potential risks to the team.

Billing and Delivery Verification

• Support monthly billing reconciliation and delivery verification.
• Help prepare documentation and reports used by Finance and advertiser partners.

Cross-Functional Alignment

• Work closely with Partnerships, Production, and Finance to keep campaigns on track.
• Communicate clearly and promptly when timelines, assets, or approvals are at risk.
• Learn and follow trafficking workflows, SOPs, and advertiser requirements.

Qualifications

Must-Have Experience

• 1–3 years of experience in an operations, project coordination, production, or administrative support role.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• High attention to detail and comfort following QA checklists and processes.
• Basic reporting and spreadsheet skills (Excel or Google Sheets).
• Willingness to learn new systems and processes quickly.
• Interest in digital media, podcasts, or YouTube advertising is a plus, but not required.
• Ability to work onsite, Monday through Friday at our West Hollywood location.

Physical Requirements

• Prolonged periods working at a desk, using a computer, and reviewing content on screens.
• Ability to maintain concentration and attention to detail for extended periods.

Compensation & Benefits

• Salaried at $85,000 - $95,000 USD per year
• Competitive medical, dental, and vision insurance plans.
• Life insurance and 401(k) retirement plan.
• Flexible PTO policy.
• 1-year subscription to Audible.
• Full access to Impact Theory University.
• Two complimentary books: Radical Confidence by Lisa Bilyeu and Principles by Ray Dalio.

Impact Theory Benefits

• Medical, Dental, and Vision Insurance Plans
• Life Insurance
• 401(k) Plan
• Flexible “Unlimited” PTO Policy
• 1-year subscription to Audible
• Full employee access to Impact Theory University
• Two Complimentary Books (Radical Confidence by Lisa Bilyeu & Principles by Ray Dalio)

Equal Employment Opportunity Statement

Impact Theory is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable laws. All employment decisions are based on qualifications, merit, and business needs.

California Compliance Notice

As required by California law, Impact Theory provides reasonable accommodations for qualified individuals with disabilities.

Note: This job description is intended to outline the general nature and level of work performed in this role. Responsibilities, duties, and activities may evolve over time at the company’s discretion.