A/E Operations Coordinator

Immediate Need | Direct Hire

Architectural & Engineering Operations Coordinator

San Antonio, TX | Onsite Only

Up to $80,000

Why Work For Our Client?

Work on high-impact projects spanning 33 states and internationally - no two days are the same

Support meaningful work serving Veterans Affairs, Defense Health Agency, and federal clients

Grow with a nationally recognized, fast-expanding firm with a pipeline of exciting new projects

Be part of a collaborative, mission-driven team that values purpose, people, and excellence

What You'll Do:

• Provide pre-award and post-award contract administration support
• Prepare subcontracting agreements on new contracts and task orders
• Track project timelines, budgets, and contract compliance
• Develop invoice summaries and produce client billing for A&E projects
• Process subcontractor billing and expense reports
• Maintain A&E calendars, contacts, and internal schedules
• Coordinate travel arrangements and support proposal production

Must-Have Qualifications:
• 5+ years of administrative contract and project support experience
• 3+ years of detailed invoicing/billing experience with heavy Excel usage
• Proficient in Excel, Word, and Adobe Acrobat with advanced formatting skills
• Strong written and verbal communication, grammar, and proofreading skills
• Government contracting and FAR experience highly preferred
• Experience with Microsoft 365, SharePoint, and Salesforce a plus
• Bachelor's degree in Business, Communications, or Marketing preferred
• CAPM certification a plus

Contact Kristie Harnish at [email protected]
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