AEMS-2025-19 Management Assistant (Internal Posting)

Salary :

$56,253.35 - 81,896.85 yearly

Company : Nj Department Of Environmental Protection

Job Type : Full Time

Ewing, Nj

Number of Applicants

000+

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Job Description - AEMS-2025-19 Management Assistant (Internal Posting)

Open to: Division-Wide
Work Week: 35 (35-hour) Work Week
Salary: (P18) $56,253.35- $81,896.85
Opening Date: 8/26/2025
Closing Date: 9/9/2025
Existing Vacancies: 1

Program/Location
Department of Environmental Protection
Air, Energy & Material Sustainability
Air Quality and Radiation Protection
Bureau of X-Ray Compliance
25 Artic Parkway
Ewing, NJ 08638

Scope of Eligibility
Open to permanent employees in a competitive title who work for the Division of Air Quality and Radiation Protection and meet the requirements below.

Description
Under the direction of a manager in a state department, institution or agency, or within a local government jurisdiction, provides a wide range of administrative services in support of a manager(s) within the area of assignment; assists in the coordination of management/administrative activities of an assigned unit or work area; does other related duties.

Specific to the Position
Responsible for registering and updating all x-ray facilities and machines in the x-ray database by processing with complete accuracy all registration and disposition paperwork using the facility file folders, computer database, and telephone to verify accuracy. In addition to preparing machine source invoicing/payments, delinquent notices, and reconciling accounts. Tracks Bureau monies using financial statements and the NCFS system. Moreover responsible for initiating the registration renewal invoicing for Machine Source, works to collect past due registration monies via phone calls and other mechanisms such as AOs and NOPs. Checks the accounts receivable database file and reconciles these accounts for refunds. Prepare monthly report for Registration. Coordinate with the Bureau of Nuclear Engineering on the collections and distribution of dosimetry badges to staff. Assist in the development of projects to digitize the Bureau’s paper files.

Requirements
Applicants must meet one of the following or combination of both experience and education. Thirty (30) semester-hour credits are equal to one (1) year of relevant experience.

Five (5) years of professional experience performing complex administrative support work which must have included the interpretation, verification and/or application of department/agency rules, regulations, policies and procedures.

OR

Possession of a Bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.

NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.

NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.

License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/

Employee Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:

Paid Benefit Leave
Holiday Pay
Alternative Workweek Program*
Telework*
Pension
Deferred Compensation
Health Benefits (medical, prescription drug, dental & vision care) and Life Insurance
Flexible and Health Spending Accounts (FSA/HSA)
Commuter Tax Savings Program
Public Service Loan Forgiveness (PSLF)
Tuition Reimbursement*

*Pursuant to the State/Department's policy, procedures, and/or guidelines.

Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.

Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.

Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.

DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date.

The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.

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AEMS-2025-19 Management Assistant (Internal Posting)

Job Description - AEMS-2025-19 Management Assistant (Internal Posting)

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