Job Title:    Africa Team Coordinator - Legal & Compliance

Location:     Nairobi Kenya

 PROFILE
INTRODUCTION

Our client, a leading international
non -governmental organization, is seeking to recruit an Africa Team
Coordinator - Legal & Compliance.

Reporting
to the Lead, Strategic Initiatives, the Africa Team Coordinator will provide
comprehensive administrative support to the Legal & Compliance (L&C)
team across Africa, ensuring efficient operations and facilitating effective
communication within the department and with external stakeholders.

The role will manage various administrative, logistics
and scheduling tasks for the Africa -based leadership team; maintain team
documentation and support knowledge management; coordinate team engagements and
internal communication efforts; support the function’s expense, budget and
vendor management processes; manage contract, expense and invoice processing;
assist with onboarding of new hires and lead team engagement initiatives, all
while handling sensitive information with the highest level of professionalism.
The role will also collaborate closely with the Canada Team Coordinator to
ensure alignment and continuity of administrative support across regions.

 ROLES AND
RESPONSIBILITIES

• Provide clerical, administrative, and calendar support to L&C
  Directors across multiple time zones.
  
• Manage travel arrangements, including booking accommodations,
  ground transport, and processing travel visas and immunizations for L&C
  Directors.
  
• Support other L&C team members with travel needs.
  
• Prepare and submit expense reports for L&C Directors, ensuring
  accurate coding in line with organizational policies.
  
• Track and submit invoices for payment, ensuring accurate coding
  and proper handling of all invoices.
  
• Complete contract request forms for various contract types and
  work with the Finance Business Partner to track, verify, and maintain the
  L&C contracts schedule, including fee schedules and expiry timelines,
  ensuring timely amendments and renewals.
  
• Support budget preparation and quarterly forecasting, including
  gathering relevant inputs, preparing templates and conducting high level
  analysis.
  
• Prepare and maintain an annual calendar of activities for the
  L&C team, ensuring it is up -to - date and accessible for planning purposes.
  
• Handle sensitive and confidential matters related to the
  department’s daily activities.
  
• Liaise with other departments on administrative matters.
  
• Maintain file management and record -keeping systems, ensuring
  efficient organization of electronic and paper files, regular updates of
  internal documentation, SharePoint sites, and databases.
  
• Manage relationships with vendors providing knowledge management
  and filing services.
  
• Document and maintain records of team processes, lessons learned,
  and operational templates.
  
• Identify opportunities to streamline team operational processes,
  enhance operational efficiency, and implement best practices
  
• Coordinate and manage logistics for L&C team meetings, events,
  training sessions, and retreats, including scheduling, itinerary and/or agenda
  preparation, venue bookings, and document preparation.
  
• Lead planning and coordinate facilitation of team huddles and
  engagement activities, including tracking and follow up on action items from
  engagements through to completion.
  
• Assist L&C People Leaders with onboarding new team members,
  ensuring a smooth transition into the team.
  
• Assist in the planning, implementation and tracking of special
  projects and other support tasks as may be assigned from time to time.
  
• Build and maintain relationships with internal staff and external
  stakeholders.
  
• Provide
  backup support to Executive Assistant, Canada Team Coordinator and other admin
  staff across the client office as needed
  

Requirements

Academic and
Professional Qualifications:

·         Diploma in relevant field/O Level Certificate/Certificate in
relevant field

Experience:

• Administrative support experience, preferably within a legal or
  compliance environment.
  
• Experience with budget preparation and expense reporting.
  
• High level of integrity, discretion, and professionalism in
  handling sensitive information.
  
• Detail -oriented with a proactive approach and a strong sense of
  ownership in tasks.
  
• Flexible, adaptable, and capable of executing a range of job
  duties and adjusting to changing priorities.
  
• Demonstrates professional maturity, cultural sensitivity, and
  impeccable integrity that align with the clients’ values.
  
• Demonstrate a commitment to Mastercard Foundation’s values and
  vision.
  

Competencies:

• Strong communication skills in English; written and spoken, and
  ability to communicate in local language specific to
  
• Your country.
  
• Proficient in MS Office applications (PowerPoint, Word, Excel,
  Office 365 and SharePoint).
  
• Possess
  professional maturity, sensitivity with different cultures, and impeccable
  integrity that exemplify the clients’ values