After School Coordinator

The After School Coordinator will play a pivotal role in the development, implementation, and management of innovative youth programs at Friendly House. This individual will be responsible for ensuring program quality, meeting objectives, and fostering a safe and enriching environment for program participants. The coordinator will also collaborate with internal and external stakeholders to enhance program offerings and cultivate community engagement.

Program Development and Management:

· Devise, plan, and execute creative and impactful youth programs in alignment with agency policies and community needs.

· Cultivate partnerships with professional community mentors, ensuring each teen is matched with a suitable mentor.

· Organize events to facilitate meaningful interactions between mentors and mentees.

Evaluation and Improvement:

· Continuously assess program effectiveness and quality, making necessary adjustments to enhance outcomes.

· Implement changes to programs to ensure they remain engaging, relevant, and aligned with goals.

· Coordinate & manage special events i.e., Christmas, Thanksgiving, Halloween, St. Patrick’s Day, End of Summer event and Block Party.

Record Keeping and Compliance:

· Maintain meticulous records of Out of School Programs, ensuring compliance with agency requirements, audits, and funders' guidelines.

· Assist the Administrative Coordinator in documenting essential information including registration details, attendance records, payment data, surveys, and food program forms.

· Utilize software tools like Excel, Members Clicks, ETO, or other designated programs to track and manage program outcomes, grant compliance and DEEC reporting mandates.

· Manage all aspects of after school and special event social media. This includes, but is not limited to, photographs, posts and other marketing needs.

· Responsible for the development and distribution of the weekly parent newsletter.

· Responsible for the fulfillment of associated grant compliance and reporting requirements.

Safety and Discipline:

· Establish and maintain a safe, structured and engaging environment for all program participants.

· Uphold guidelines to ensure the health, well-being, and security of kids within the program at all times.

Community Engagement:

· Act as a liaison between Friendly House and other community organizations in Worcester as instructed by the Director.

· Collaborate with external partners to identify and secure services and programs that provide valuable support to the out of school programs.

Communication and Reporting:

· Provide timely updates to parents, guardians, and supervisors regarding program activities and participants' progress.

· Respond promptly to emails and phone messages, demonstrating excellent communication skills. 

Supervision and Staff Management:

· Participate in recruitment, interviews, hiring, training, and supervising program staff with the Director of Youth Programs. 

· Conduct annual performance evaluations and provide monthly supervision to staff members.

· Maintain a positive and collaborative work environment that fosters growth and success.

Budget Management:

· Manage program budget effectively, ensuring resources are allocated efficiently to support program activities and objectives.

· Responsible for notifying the business office at least 2-weeks in advance for all program spending requests.

Professional Development:

· Participate in relevant meetings and training sessions to stay informed and enhance program management skills.

· Additionally, the role may involve being delegated other responsibilities as needed.

· Performs other related duties as assigned by management. 

· Bachelor's Degree (BA) from four-year college or university, or equivalent combination of education and experience.

· Strong multitasking abilities, maturity, creativity, and excellent social skills.

· Previous management or administrative experience is preferred.

· Excellent written and oral communication skills.

· Fluency in Spanish, highly preferrable.

· Computer skills required: Microsoft Office, Google Drive