After School Program Administrator

After-School Program Administrator - Limited Term

Reports to: Executive Director

Classification: Full Time

Start Date: February 2026

Location: RVLA Seattle, WA

ABOUT RAINIER VALLEY LEADERSHIP ACADEMY: 

Rainier Valley Leadership Academy  is a public, tuition-free, charter school, providing an anti-racist collaborative community and rigorous education, while providing access to civic leadership and college success for all scholars in Seattle. RVLA will serve grades  K-12 in the Seattle Community. We respect and celebrate the wealth and vitality of the ethnic and cultural traditions that thrive in our neighborhood. Our mission is to put every child on the path to success in college and career, leadership, and life.

We integrate college and career-ready and hands-on instruction to expose all scholars to a variety of authentic experiences. Our teachers use data driven collection to meet scholar needs and differentiation. We use common planning time and collaborative team time to analyze data to inform instruction. We provide a teacher mentor for every scholar, and focus on personalized learning.

RVLA boasts a highly-qualified and diverse faculty and staff that not only have excellent educational credentials, but also bring to the school community many years of dedication to scholar success and passion for our mission. Our small school community allows adults to know each other and every scholar by name, strength and need. We pride ourselves on building and maintaining close relationships with each other,  our community,  scholars and families.

Position Overview

The After School Program Administrator is a grant-funded role responsible for the oversight, coordination, compliance, and continuous improvement of Rainier Valley Leadership Academy’s Best Starts for Kids (BSK)–funded after-school programming under the Stopping the School-to-Prison Pipeline (SSPP) 4.0 initiative and other after school programs and activities. This role ensures that all programmatic, reporting, fiscal, and partnership obligations outlined in the King County BSK contract are met with fidelity, equity, and transparency.

The After School Program Administrator works closely with school leadership, program partners, community stakeholders, and King County representatives to design and implement culturally responsive, data-driven after-school programming that promotes leadership development, academic engagement, economic strengthening, and positive identity development for Black, Indigenous, Global Majority youth and all scholars associated with the program.

Essential Duties & Responsibilities

After-School Program Management & Administration (80%) | ~6 hours/day

• Design, implement, and oversee a five-day after-school program and all associated after-school activities for RVLA K–12 scholars, ensuring alignment with BSK SSPP 4.0 program goals and contract requirements

• Ensure RVLA remains compliant with all BSK grant requirements for grades 6–12 after-school programming, including participation in required County partner meetings, submission of deliverables, and adherence to the approved scope of work

• Oversee participant intake processes, including eligibility verification, informed consent and confidentiality documentation, and development of individual service plans in alignment with BSK SSPP requirements

• Ensure each participant has a timely service plan (within 90 days of intake) and that progress toward goals is documented, monitored, and incorporated into ongoing program evaluation

• Orchestrate compliant, data-driven pre- and post-surveys and other evaluation tools to gather stakeholder feedback and measure program outcomes

• Track and analyze participation, attendance, demographics, service delivery, and outcome metrics in accordance with the Performance Measurement (PM) Plan and County reporting requirements

• Collaborate with the school data manager and program evaluator to prepare and present key program insights to school leadership, the Board of Directors, and King County partners as required

• Support the development, implementation, and refinement of the BSK Performance Measurement (PM) Plan in collaboration with King County and school leadership

• Recruit and support internal RVLA scholars through a coordinated marketing and outreach plan to meet grant enrollment targets, including in-school announcements, printed materials, transition-period outreach, mentorship presentations, and family engagement efforts

• Support recruitment of external scholars, as applicable, in collaboration with the community engagement team

• Recruit, onboard, and manage teachers, community organizations, and vendors providing after-school programming aligned with BSK grant terms

• Manage vendor and partner relationships, including onboarding, oversight, timely invoicing following the RVLA processing timeline, and adherence to contracting terms and approved budgets

• Ensure compliance with all contracting, invoicing, timesheet, and payment protocols for internal staff and external partners

• Review and adhere to grant and program budget requirements obtaining pre-approval for all material financial purchases (utilizing the internal standard stipend/contract terms) 

• Coordinate and oversee grant-allowable stipends, incentives, and participant supports (including Cash Value Cards and Flexible Financial Assistance, if applicable), ensuring all tracking, documentation, approvals, and segregation-of-duty requirements comply with BSK contract standards

• Conduct weekly program quality checks, including attendance verification, scholar satisfaction, program integrity, and alignment with contracted services

• Lead monthly meetings with RVLA leadership to review participant data, attendance, behavior, and program outcomes

• Co-lead quarterly Family Action Board meetings to review program performance and recommend adjustments

• Coordinate with program evaluator to support interviews, focus groups, and additional evaluation activities as requested by King County

• In partnership with school leadership, design and deliver professional development for after-school staff and direct service providers

• Attend all required County, state, and partner trainings throughout the year

• Coordinate BSK-compliant travel logistics and attend scholar travel experiences as required

• Plan and implement outdoor education programming in collaboration with Red Barn Ranch and other partners

• Collaborate with school leadership to organize summer programming, including weekly field trips

• Oversee quarterly inventory and management of after-school program supplies, ensuring clear differentiation between funding sources

• Coordinate at least one annual scholar exhibition or culminating event highlighting after-school programming outcomes

• Support efforts to identify and pursue additional funding sources to sustain high-quality programming

• Serve as end-of-day school leader on site, ensuring facilities are secured and prepared for the next school day

• Coordinate building logistics and space usage for after-school programming in collaboration with school operations and leadership

• Support compliance with County notification requirements related to staffing changes affecting grant-funded positions

• Develop, implement, and oversee age-appropriate after-school programming for elementary scholars

• Supervise elementary after-school program assistant(s)

Community Engagement & Communications (20%) | ~2 hours/day

• Develop and implement an after-school program communications strategy in collaboration with school leadership and the community engagement team

• Clearly communicate program offerings, schedules, expectations, and outcomes to scholars, families, staff, partners, and community stakeholders

• Maintain and update the after-school program section of the school website

• Ensure regular social media postings and photo documentation of program activities in alignment with school communications protocols

• Host after-school program information sessions for families and scholars

• Ensure all program marketing and communications materials include required Best Starts for Kids attribution and branding

Grant Compliance & Accountability

• Maintain compliance with all BSK SSPP 4.0 data collection, reporting, billing, and documentation requirements 

• Support timely submission of monthly, quarterly, and annual reports and deliverables 

• Maintain organized program records in anticipation of monitoring visits, audits, or evaluation requests 

• Uphold equity, racial justice, and culturally responsive practices in all aspects of program design and implementation

Required Qualifications

• Experience managing grant-funded programs, preferably in education, youth development, or community-based organizations 

• Strong understanding of data tracking, compliance, and reporting requirements 

• Experience working with culturally responsive, equity-centered programming 

• Strong organizational, communication, and relationship-building skills 

• Ability to manage multiple partners, deadlines, and compliance requirements simultaneously

Preferred Qualifications

• Experience working with Best Starts for Kids, King County, or similar public funding sources

Compensation:

$31–$35 hour

Only applicants chosen for an interview will be contacted. We are looking to fill this position for a February 2026 start date.