AIAL Sports Coordinator- St Gerard Education & Athletic Center

Employment Status: Seasonal

FLSA Status: Exempt / Stipend

Reports to: Executive Director

Summary

The AIAL Sports Coordinator serves as a leader within the Archdiocese Interscholastic Athletic League by assisting with the organization, communication, and oversight of an assigned sport throughout the athletic season. Sports Coordinators play an essential role in ensuring league operations run efficiently while promoting sportsmanship, professionalism, communication, and the mission of Catholic education-based athletics. This leadership position requires collaboration with Athletic Directors, coaches, officials, and the AIAL Executive Board to support scheduling, standings, playoffs, and league operations.

League Organization & Scheduling

• Assist with developing and organizing season schedules.
• Coordinate with Athletic Directors regarding game dates, locations, and scheduling conflicts.
• Help ensure schedules are communicated accurately and in a timely manner.
• Assist with playoff seeding, brackets, and championship logistics.

Rank One & Scores Management

• Monitor and ensure scores are entered into Rank One consistently and in a timely manner.
• Verify standings throughout the season.
• Communicate with schools regarding missing scores or discrepancies.
• Assist in maintaining accurate league records and reports.

Standings & Playoff Oversight

• Keep updated standings throughout the season.
• Assist in determining playoff qualifications and seedings according to league rules.
• Communicate playoff information, deadlines, and procedures to Athletic Directors and coaches.
• Help oversee championship and playoff operations as assigned.

Communication & Leadership

• Serve as a point of contact for assigned sport-related questions.
• Communicate professionally with Athletic Directors, coaches, officials, and league leadership.
• Assist in resolving scheduling concerns and operational issues.
• Attend AIAL meetings when requested.

Sportsmanship & Compliance

• Support the enforcement of AIAL Constitution, Handbook, Sports Plans, and NFHS rules.
• Promote positive sportsmanship, professionalism, and Catholic values.
• Report concerns, incidents, or issues to AIAL leadership when necessary.

Qualifications

• Previous coaching and/or athletic administration experience preferred.
• Knowledge of league scheduling, standings, playoff formats, and athletic operations.
• Familiarity with Rank One preferred.
• Strong communication, organization, and leadership skills.
• Ability to work collaboratively with school administrators and coaches.
• Commitment to the mission and values of Catholic education and athletics.

Expectations

• Maintain professionalism and confidentiality.
• Respond to communication in a timely manner.
• Ensure fairness, consistency, and integrity in league operations.
• Demonstrate leadership that reflects the mission of the Archdiocese of San Antonio and AIAL.

Time Commitment

This position requires seasonal responsibilities throughout the school year including preseason planning, regular season oversight, playoff coordination, and postseason reporting.

License and Credentials

• Must pass Archdiocesan Safe Environment Requirements and background screening
• Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening
• Must pass the Do Not Hire Registry background screening

This is not necessarily an exclusive list of all responsibilities, skills, duties, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.