Aircraft Core & Rotable Inventory Specialist

Company Description:

Fly Alliance is a Part 135 and Part 145 industry leading private aviation group specializing in private jet charter, jet card memberships, aircraft sales, management, parts, and maintenance. Dedicated to providing unparalleled luxury, safety, and efficiency in air travel, the company has close to 30 aircraft, 6 offices across the country, and over 200 employees supporting a global operation. Three consecutive years as a top 20 U.S. operator, Fly Alliance continues to redefine the private aviation landscape.

Role Objective: 

Responsible for overseeing the lifecycle of critical aircraft components by managing their inventory, tracking their usage, coordinating repairs and overhauls, ensuring timely returns to service, and filing claims with manufacturers, all while optimizing costs and minimizing aircraft downtime. Acts as the central point of contact for the efficient flow of these high-value components. 

Essential Job Tasks

Inventory Management:

• Monitoring rotable and core part levels to prevent shortages and optimize stock levels. 
• Tracking part locations and movements across the maintenance network using specialized software. 
• Managing the "pool" of rotable parts, ensuring adequate availability for aircraft maintenance. 

Repair and Overhaul Coordination:

• Identifying the need for repairs or overhauls based on usage data and inspection reports. 
• Selecting and managing qualified repair vendors for rotable components. 
• Coordinating the logistics of sending parts to repair facilities and ensuring timely returns. 

Manage Manufacturer Claims:

• File weekly/monthly claims with manufacturers to ensure our rebates and credits from our parts programs are redeemed. 
• Work with Fly Alliance accounting department to ensure proper fund allocations. 

Compliance and Documentation:

• Maintaining accurate records of part usage, repair history, and airworthiness certifications. 
• Adhering to FAA regulations and manufacturer maintenance manuals regarding rotable parts. 
• Managing necessary paperwork for part removals, repairs, and returns to service. 

Cost Management:

• Analyzing repair costs and identifying opportunities for cost optimization. 
• Negotiating contracts with repair vendors to secure favorable pricing. 
• Forecasting future repair needs and budgeting accordingly. 

Data Analysis and Reporting:

• Utilizing data analytics tools to identify trends in component usage and reliability. 
• Generating reports on inventory levels, repair cycle times, and cost performance. 

Work Environment:

• Work is generally performed within an office environment at the Company office in Ocoee, Florida with standard office equipment. 

Travel:

• Some travel may be required.

Direct Reports:

• This position will have no director reports

Competencies:

• Demonstrated excellent verbal and written communication skills;
• Ability to communicate at all levels of an organization;
• Excellent organizational and time management skills;
• Excellent listening, negotiation and presentation skills;
• Excellent verbal and written communications skills;
• Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality;
• Demonstrated ability to use computer programs such as the Microsoft Office Suite of products; and
• Demonstrated ability to exercise good judgment in determining the most appropriate response or action in a variety of situations.

Required Education/Experience:

• Minimum of 3 years of experience in aviation parts sourcing, procurement, or supply chain management.
• Strong knowledge of aircraft components, suppliers, and industry regulations preferred.
• Strong understanding of aircraft maintenance principles and procedures.
• Knowledge of aviation regulations, particularly regarding rotable parts.
• Proficiency in inventory management systems and data analysis tools.
• Excellent communication and coordination skills to work with maintenance teams, repair vendors, and logistics providers.
• Experience in supply chain management is a plus.
• A background in aviation mechanics or engineering is often preferred. 

Physical Demands:

• Must be able to remain in a stationary position 50% of the time; 
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.;
• Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer;
• Operate a telephone requiring oral and auditory capacity enabling interpersonal communication;
• Some Physical effort required by handling objects up to 20 pounds occasionally and/or 10 pounds frequently; and
• Ability to move from department and buildings to interact with others.

Work Authorization:

• Must be authorized to work in the United States of America.