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Analyst, Contract Management

icon building Company : Stratostaff East Africa
icon briefcase Job Type : Full Time
icon geo-alt Nairobi, Kenya

Number of Applicants

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Job Description - Analyst, Contract Management

Job Title:     Contract Management Analyst

Location:       Nairobi

 PROFILE INTRODUCTION
 
Our client, an international non -governmental organization seeks
to bring on board a Contract Management Analyst, who will be responsible as an individual contributor for accurate
and timely contract request reviews and execution in collaboration with a team
of 4 others. He/she will be responsible for ensure requestors and approvers
follow procurement policy and standard contracting procedures. In addition, to entering
accounts payable vendor master bank data into the ERP system.  And also participate in ad hoc projects
including ERP data and contract tracker cleansing as requested.

 

 ROLES AND
RESPONSPONSIBILITIES    
·   Be available as per service level agreements and business hours in
the Shared Services business model.
·   Respond to queries in and escalate issues on a timely manner.
·   Build
cross -functional relationships with other departments within the organization
to facilitate execution            and impact in your role. 
·   Deliver timely and accurate contracts including master service
agreements (MSAs), statements of work               (SOWs)and purchase orders (POs) to Business Units
(mainly internal stakeholders) throughout the Foundation.
·  Ensure the correct contract document is used and that it contains
the correct information that is on the            contract request form.
 · Assign contracts for review and signature according to the
organization delegation of authority (DOA) approval matrix.
· Ensuring, where appropriate, Internal Subject Matter Experts (ISMEs) have reviewed the documents (e.g.      Legal, Compliance, IT,
P&C).
·   Work alongside
the Accounts payables Team on enquiries regarding
contract payments.
·  Work
alongside the Finance business partners on enquiries
regarding open contract balances and                     upcoming payments.
·    Corresponding with internal colleagues on a timely basis in follow
up on issues.
·   Correspond with internal stakeholders, as required, to clarify
contract issues.
·    Monitor the group Pulse inquiries to ensure satisfactory closure.
·  Training stakeholders on Procurement processes and policies
including but not limited to Delegation of                Authority and contract processing
requirements.
·  Cleanse data as necessary in preparation for ERP testing and Go -Live.
·    Enter vendor master bank data in the ERP system for approval.
·    Any other tasks
as assigned.


Requirements


·   2 to 5 years of experience working in a Procurement
or Accounting (preferably in Procure to Pay) role, working     towards a designation
is considered an asset.
·  Fast learner and ability to take direction and
accept feedback.
·     Attention to detail, flexible, adaptable, and able
to execute on a range of projects and competing priorities          within deadlines.
·   Demonstrated time management orientation and
ability to prioritize and multi -task in a hybrid, multi -office work     environment
operating across multiple time zones.
·   Demonstrated ability to recognize needs based on available
facts and data, evaluate alternatives and                  present  ideas, information, and
solutions in a clear, concise, and organized manner.
·  Team player with a roll -up your sleeves attitude.
·    Strong interpersonal skills with an ability to
build and maintain relationships based on authenticity, credibility,          trust and
teamwork.
·   Excellent listener with a strong customer service
attitude and orientation.
·    Excellent communicator, both verbal and written, with
the ability to articulate information to a variety of                  stakeholders across
cultures and time zones.
·   Embodies MasterCard Foundation’s values and
vision.
·     French language skills are an asset.
·    Strong Microsoft 365 skills (SharePoint, OneDrive,
Teams, ServiceNow, Excel).
·  Experience using ServiceNow
considered an asset


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