Annual Giving Coordinator

Founded in 1864, Saint Xavier High School is a Catholic college preparatory school sponsored by the Xaverian Brothers and serving boys in grades 9-12. In addition to academic excellence, St. X has established itself as an athletic powerhouse in the region. Our 54-acre campus is located in the heart of Louisville.

St. X is proud to be the only Kentucky high school to have earned the US Department of Education’s Blue Ribbon Award five times and is consistently ranked among the "Best Catholic Schools" in America by Niche, the largest website for researching K-12 schools.

Saint Xavier High School is searching for an Annual Giving Coordinator to drive donor engagement, coordinate fundraising campaigns, and cultivate supporter relationships to sustain and grow our annual fundraising efforts and organizational impact.  

Summary

The Annual Giving Coordinator is responsible for coordinating all aspects of the Saint Xavier Fund. As a member of the Institutional Advancement team, the Annual Giving Coordinator works collaboratively with team members to drive fundraising strategy, enhance donor engagement, manage volunteers, and coordinate communications that promote and strengthen the culture of philanthropy across constituent groups: alumni, families, faculty, staff, students, and friends.  

Duties & Responsibilities

• Coordinate and implement a comprehensive, multi-channel annual fundraising strategy, including direct mail, digital, phone outreach, peer-to-peer solicitations, and donor communications and cultivation to support the Saint Xavier Fund. 
• Assist with the eXtreme Madness alumni giving campaign, parent campaign, and other giving initiatives, providing volunteers with clear messaging, materials, and direction.
• Recruit, train, and manage class agents, reunion chairs, parent volunteers, and phonathon callers to lead peer-to-peer outreach and strengthen participation in annual giving. 
• Assist with planning and execution of the 1864 Minutes of Giving, the school's annual giving day, along with the senior class campaign and other special annual giving initiatives. 
• Serve as a liaison for young alumni classes to support strategic initiatives, engagement, and fundraising goals. 
• Cultivate relationships with annual donors through personalized outreach and stewardship, fostering sustained commitment and deepening support. 
• Support the St. Francis Xavier Society, ensuring recognition and stewardship of leadership-level donors. 
• Coordinate with the Director of Advancement Services to ensure timely and thoughtful donor acknowledgement and stewardship. 
• Assist with the production of the Annual Donor Report, ensuring accuracy, recognition, and donor satisfaction. 
• Other duties as assigned. 

This job description is not designed to cover or contain a full listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.   

• Bachelor's degree. 
• 1-3 years of fundraising experience preferred.
• Demonstrated success in project management or volunteer management.
• Excellent interpersonal, organizational, and communication skills, with the ability to think critically and communicate creatively and professionally with a wide range of constituents. 
• Demonstrated ability to work under pressure to meet deadlines with a positive attitude, ensuring exceptional customer service. 
• Strong attention to detail and accuracy.
• Willingness to work flexible hours, including nights and weekends.
• Proficient in Microsoft Office Suite.
• Knowledge of Raiser's Edge and NXT, Alamabase, and Thankview, or similar systems is preferred. 
• Technically proficient. 

This position requires a background check, and the employee must complete the Safe Environment Training course offered through the Archdiocese of Louisville. The course must be completed within 30 days of employment. 

St. X is an equal opportunity employer. We value a diverse workforce and an inclusive culture. St. X encourages applications from all qualified individuals without regard to race, color, gender, age, national origin, marital status, citizenship, disability, and veteran status.