Annual Giving Coordinator

Mission

Our mission is to leverage the power of food to end hunger and build healthier communities. 

Vision

We believe that the fight against hunger and the fight against poverty are one and the same. We envision a future in which food is recognized as a human right and every person is able to feed themselves and their families in dignity. Together, we work to create a more nourished, prosperous region. 

The Foodlink Way

Act With Compassion

Take Responsibility

Be a Team Player

Listen, Learn, Adapt   

Job Title: Annual Giving Coordinator

Department: Development & Marketing

Reports to: Director of Donor Relations

Status: Hourly, Non-exempt, Full-time

Job Level: (3) Operational and Customer Service Roles 

Updated: February 2026

SUMMARY

The Annual Giving Coordinator plays a critical role in advancing Foodlink’s fundraising efforts by supporting the execution of the annual fund while ensuring accurate gift processing, strong donor stewardship, and reliable fundraising operations. This role blends annual fund coordination, donor stewardship, and development operations into one integrated position, supporting donors throughout the full giving lifecycle—from gift receipt to meaningful acknowledgment and ongoing engagement. 

This is a highly operational, detail-oriented role that executes strategy developed by department leadership and ensures donors experience timely, accurate, and donor-centered engagement.  

KEY RESPONSIBILITIES

Annual Fund Coordination & Support (25–30%)

• Support execution of direct mail, email, and digital annual fund appeals 
• Draft and coordinate annual fund direct mail pieces, including appeal letters, reply devices, and donor-centered messaging, in collaboration with the Development & Marketing team 
• Write and coordinate content for the annual donor newsletter and other annual fund-related print and digital communications 
• Assist with Giving Days, year-end fundraising, and recurring giving efforts 
• Pull lists, segment donors, and track campaign performance in CRM 
• Maintain annual fund calendars, campaign timelines, and internal deadlines 
• Generate impact reports and funding requests for individual annual donors under $5,000 
• Support mid-level and leadership annual giving programs in partnership with department leadership 

Donor Stewardship & Acknowledgments (30–35%)

• Coordinates thank-you letters, emails, impact communications, and recognition lists 
• Support donor recognition efforts including annual reports and leadership giving societies 
• Respond to donor inquiries related to gifts, acknowledgments, and recognition 
• Assist with preparation and follow-up for donor meetings, tours, and engagement activities 
• Support donor stewardship events (e.g., donor briefings, cultivation gatherings, tours, and recognition events) by managing guest lists, RSVP tracking, materials, and post-event follow-up 
• Coordinate stewardship-related logistics and communications for events in partnership with Development and Events staff, ensuring timely acknowledgment and donor follow-through 

Gift Processing & Development Operations (30–40%)

• Manage all gift processing and data entry including online, mail, event, workplace giving, stock, and matching gifts 
• Support digital fundraising tactics and serve as lead expert in digital fundraising platforms (online giving, peer-to-peer fundraisers, email solicitation, etc.)  
• Ensure accuracy, coding, and compliance with IRS and organizational policies 
• Generate and distribute tax receipts, acknowledgments, and pledge reminders 
• Maintain donor records, pledges, soft credits within the CRM 
• Serve as backup support for high-volume gift entry as needed 
• Support audits, compliance documentation, and data integrity standards 

Other responsibilities 

• Document donor interactions and outreach activity in CRM 
• Collaborate closely with Marketing, Operations and Finance departments 
• Support events, follow-up, and stewardship coordination 
• Complete additional duties as assigned by the Director of Donor Relations and the Chief Development Officer 

QUALIFICATIONS

• Bachelor’s degree or equivalent experience 
• 1–3 years of nonprofit development or fundraising experience 
• Experience with gift processing and donor databases (e.g., FundraiseUp, Raiser’s Edge, DonorPerfect, or similar) 
• High attention to detail with a deadline-driven, organized work style 
• Ability to manage multiple priorities across fundraising functions 
• Strong written and verbal communication skills for donor-facing materials 
• Proficiency with Microsoft Office, and email marketing platforms (e.g. Constant Contact, Mailchimp or similar) 
• Comfort working collaboratively in a fast-paced, mission-driven environment 
• Flexibility to support occasional evening or weekend events 

We are actively seeing a diverse pool of candidates for this position and strongly encourage applications from candidates of color.

SALARY AND BENEFITS

This is a full time, year-round position, paid $19.91-$22.50 per hour based on experience. Foodlink covers 100% of individual health and dental insurance with the ability to acquire family coverage with pretax dollars. In addition to generous paid time off (PTO), we observe 14 paid holidays throughout the year. Opportunity to contribute to a 401k retirement savings plan upon hire. Eligible for generous employer match after 1 year of service.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to use hands to handle or feel items such as equipment and materials. The employee is frequently required to stand and walk for long periods of time. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. Able to lift bulk objects or objects weighing up to 50 pounds.

Work Environment

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all- inclusive. Employees will follow other instructions and perform other related duties as required.

Diversity, Equity, & Inclusion

Foodlink is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. At Foodlink we believe that anti-hunger work is only possible with a commitment to removing barriers caused by systems of oppression that perpetuate hunger and poverty. We recognize that systematic injustice and bias disproportionately impact some identities more than others. 

Foodlink is actively working to center equity- the fair treatment of all people- in everything that we do so that everyone in our region has access to nourishing food that reflects and values cultural differences.

Foodlink is committed to listening and supporting solutions to hunger that are sourced from people and communities with lived/living experience of hunger and poverty, and to responding where inequities exist.

Foodlink is committed to taking great care to cultivate internal culture and practices that support diversity and inclusion. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We aim to foster an environment in which everyone feels a sense of belonging and understands their connection to the Foodlink mission.

Foodlink employees have a responsibility to always treat others with dignity and respect. Employees are expected to always exhibit conduct that reflects our values and promotes equity and inclusion during work, and at work functions.