AP Check Processor

OVERVIEW: The Accounts Payable (AP) Check Processor processes all checks and e-payments in an accurate, consistent, and timely (ACT) manner.

KEY TASKS:

• Process “urgent” checks daily, as they arrive.


• Follow set schedule for check runs and e-payments.


• Run check batch reports prior to check run, and mark correct invoices to be paid in Docuware.


• Flag payables that need correcting in Docuware.


• Process checks for invoices by due date, AP code, reconciled statements and check requests.


• Process checks for manufacturer’s statement, ensuring check amount matches the reconciliation report provided by manufacturer AP processor.


• Organize overnight checks and same day wires, give to the Controllers for signature and release of wires.


• Deliver checks to mailroom with invoice stubs, remittance forms, etc with each check when needed.


• Initiate stop payments for voided checks


• Order check stock and envelopes, maintaining adequate supply of both


• Other duties as assigned.

KEY RESULT AREAS:

• Ensure all checks and e-payments are processed in an accurate, consistent, timely ACT manner.


• Ensure correct payables are added to check batch in Docuware.


• Confirm paid invoices in Docuware are being updated with payment information.


• Ensure checks are signed and mailed timely.


• Ensure daily schedule of check runs are maintained.


• Ensure all checks are scanned into Docuware.


• Ensure void check log is updating in Docuware.


• Establish and maintain a close relationship with the AP Manager, Controllers, AP team members, Revenue Accountants, Assistant Controllers and DSS.

*MarineMax and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.