AP Clerk

Description

JOB DESCRIPTION

Summary

Responsible for filing invoices, matching invoices to checks, data entry, inquiry resolution, entering invoices, and other AP and miscellaneous duties. This position will also involve extensive interpersonal contact within and outside the company.

Functional Responsibilities

Ø Exhibit a strong work ethic with the ability to take direction and work in a team setting and independently.

Ø Adhere to Permian Basin Materials Code of Conduct and company policies.

Ø Review and verify invoices and check requests.

Ø Sort, code, and match invoices

Ø Set up invoices for payment.

Ø Enter and upload invoices into the accounting system.

Ø Process invoices through Purchase Orders

Ø Prepare and process electronic transfers and payments.

Ø Prepare and perform check runs.

Ø Post transactions to journals, ledgers, and other records

Ø Reconcile accounts payable transactions.

Ø Monitor aged payables to ensure payments are current.

Ø Research and resolve invoice discrepancies and issues.

Ø Maintain vendor files.

Ø Correspond with vendors and respond to inquiries.

Ø Produce monthly reports.

Ø Assist with month-end closing.

Ø Provide supporting documentation for audits.

Ø Perform other duties as assigned.

Competencies

Ø Computer literate particularly in Microsoft Office applications

Ø Ability to prioritize work and multi-task as needed.

Ø Good mathematical skills and reasoning ability 

Ø Ability to maintain confidentiality.

Ø Detail oriented

Ø Excellent oral and written communication skills 

EXPERIENCE/TRAINING/CERTIFICATIONS 

Ø Lead Clerk - High School diploma and 5+ years of relevant experience in Basic Accounting and Accounts Payable required, Aggregate/Ready Mix industry preferred.

Ø Clerk - High School diploma and 1-3 years of relevant experience in Basic Accounting and Accounts Payable required.

Ø Microsoft Dynamics Great Plains experience a plus

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

Ø Candidate must be drug free.

Ø Must be able to:

o Lift or carry up to 20 pounds from floor to 3’ – 5’ occasionally,

o Lift or carry less than 10 pounds frequently (documents, supplies, small office machinery),

o Sit for extended periods of time with occasional walking and standing,

o Use hands and fingers to operate computers and other office machinery,

o Effectively communicate in verbal and written formats with internal and external personnel, clients, and vendors,

Ø Work is performed in a normal office environment. 

Requirements

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

Ø Candidate must be drug free.

Ø Must be able to:

o Lift or carry up to 20 pounds from floor to 3’ – 5’ occasionally,

o Lift or carry less than 20 pounds frequently (documents, supplies, small office machinery),

o Sit for extended periods of time with occasional walking and standing,

o Use hands and fingers to operate computers and other office machinery,

o Effectively communicate in verbal and written formats with internal and external personnel, clients, and vendors,

Ø Work is performed in a normal office environment.