AP Specialist

Description

People’s Self Help Housing (PSHH) is seeking an experienced and motivated AP Specialist to join our accounting team. The Accounts Payable Specialist performs the overall processes necessary to ensure timely and accurate payment and recording of transactions with PSHH and other entity vendors. These processes include data entry of accounts payable vouchers, processing of check runs, and voucher postings. Reconciles various accounting reports, vendor statements, and account balances in accordance with established departmental policies and procedures. Provides administrative support to company programs, creditors and other clientele. Supports PSHH’s mission by ensuring checks, vouchers and reports are done in a timely and accurate manner so each program is able to function at its highest level to ensure families and individuals can get the support they each need from PSHH where appropriate.

With a mission to build affordable homes, with site-based services that offer opportunities to change lives and strengthen communities, People’s Self-Help Housing is a the longest serving nonprofit developer on California’s Central Coast. We serve low income working families, farmworkers, seniors and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis, Santa Barbara, and Ventura counties, we offer a broad array of programs to promote, health, education and connections to community-based resources.

This is a full-time position (40 hours per week, 5 days per week).

Salary DOE, with a very competitive benefit package including:

• Employer-paid Medical/Dental/Vision, LTD/STD
• Pension Profit Sharing Plan
• Paid Vacation, Holidays, and Sick Time
• Employer investment in professional education and employee wellness
• excellent, supportive staff and work environment.

Responsibilities

• Processes, analyzes and enters accounts payable vouchers, check requests, and employee reimbursements into accounting system in accordance with established policies and procedures.
  • Data must be entered accurately and timely.
  • Concerns must be resolved before payment can be issued.
• Responds to requests for account inquiries and other information. Resolves vendor and staff differences in a timely and professional manner.
• Analyzes specific payables / reconciles vendor statements regularly to ensure accuracy of payments. Concerns are shared with appropriate staff.
• Identifies errors and makes corrections in accordance with established policies and procedures. Self-monitoring is expected to assure accuracy and validity of data.
• Organizes and maintains all accounts payable registers/journals (i.e., voucher registers, check registers, cash requirements, aged trial balances).
• Sets up and pays recurring monthly expenses.
• Completes check runs in a timely manner and mails payments.
• Posts accounts payable transactions to the General Ledger; balances and posts AP vouchers in accordance with established policies and procedures.
• Maintain accurate and current accounting files including maintaining vendor information used by others.
• Assist in preparing monthly trial balances and financial statements according to GAAP principals.
• Actively look for ways to streamline and expedite monthly close process.
• Assist in annual audit preparation and year-end closing.
• Perform other duties as assigned by the Controller or other PSHH Management.
• Travel to various local financial institutions to perform bank deposits and other banking functions.
• Utilize office and software programs and equipment to perform above duties as required by fiscal processes.
• Attend local training seminars.

Requirements

• Knowledge of fiscal accounting methods, practices, terminology and office procedures.
• Basic knowledge of computerized accounts payable systems and the ability to input data quickly.
• Know how to operate a variety of office machines especially a computer, calculator, printer and copier.
• Strong math skills and the ability to carry out detailed mathematical calculations.
• Proficient in Excel.
• Ability to communicate clearly, both verbally and in-writing.
• Able to work with supervision as well as independently.
• Able to understand and follow verbal and written directions.
• Positive attitude and professional demeanor.
• Takes personal ownership over tasks and asks for help, when needed.
• Maintain confidentiality of all financial data.
• 3-5 years of accounts payable experience in a medium to large company required