A/P Specialist I

General Summary: Processes basic company accounts payable transactions, conducts routine bookkeeping and accounting-related clerical work. Under close supervision, ensures accounts are paid and invoices are posted to provide accurate management reports.

Positions reporting to this position: No direct reports. 

Duties and Responsibilities:

• Reviews and distributes department incoming correspondence to appropriate personnel
• Reviews payable invoices and employee reimbursements for accuracy
• Verifies appropriate approvals for all payments
• Researches and responds to internal and external customers’ payment/reimbursement inquiries 
• Identifies and resolves errors detected in submitted documentation from internal and external customers
• Batch-processes vendor invoices, check requests and employee reimbursements 
• Organizes and files invoices, employee reimbursements and checks as needed
• Provides clerical support and assists other accounts payable clerks as needed
• Performs other incidental and related duties as required.

Educational Requirements: 

High School Diploma or equivalent 

Required Certification/Licensure:

None required 

Experience Requirements:

None 

Knowledge/ Skills: 

Basic computer and data-entry experience. 10-Key by touch. Basic math skills. Flexible, organized and able to work under time constraints and deadlines. Good verbal and written communication skills. Good interpersonal skills and ability to maintain a high degree of confidentiality. Familiarity with general office procedures. 

Physical Demands:

Required to work in a standard office environment and operate a computer, and may occasionally need to lift and/or move up to 15 pounds.

Working Conditions: 

Standard indoor office environment