AP/AR & Administrative Coordinator

We are a growing, multi-entity organization with operations spanning real estate, orthodontics, consulting, aviation, firearms, marketing, and more. We're looking for a motivated, people-oriented AP/AR & Administrative Coordinator to join our accounting team — no prior experience in every area required. If you're organized, eager to learn, and take pride in getting details right, we'll help you grow the rest.

This is a great opportunity for someone early in their accounting or administrative career. You'll support payables and receivables, help keep records organized, and serve as a friendly, professional presence at our front office — greeting guests, answering phones, and helping the day run smoothly.

You'll be part of a small, supportive team where your work is visible, your contributions matter, and there is real opportunity to develop your skills across a wide range of industries.

What You'll Do

Accounts Payable

•       Help maintain vendor records and assist with onboarding new vendors.

•       Enter and process vendor invoices with proper coding and routing for approval.

•       Assist with preparing and processing payment runs.

•       Help research and resolve invoice or payment questions.

•       Respond to vendor and internal inquiries in a professional, helpful manner.

Accounts Receivable

•       Prepare and send out customer invoices across multiple entities.

•       Record incoming payments and help match them to the correct accounts.

•       Assist with reviewing outstanding balances and following up with customers as needed.

•       Work with internal teams to correct any billing issues or discrepancies.

Reconciliations & Month-End Support

•       Assist with monthly bank and account reconciliations.

•       Support journal entries and month-end closing tasks under the guidance of senior team members.

•       Help gather supporting schedules and documentation for reporting.

Administrative & Front Office Support

•       Greet visitors and answer incoming calls in a warm, professional manner.

•       Maintain organized digital and physical filing systems for accounting and office records.

•       Help coordinate mail, deliveries, and general front office upkeep.

•       Assist with audit preparation and documentation as directed.

•       Provide day-to-day administrative support to the Finance Director and accounting team.

Required

•       Some experience or coursework in accounting, bookkeeping, or office administration — even basic is fine.

•       Comfortable using Microsoft Excel and general office software (Outlook, Word, etc.).

•       Strong attention to detail — you double-check your work and take accuracy seriously.

•       Good communication skills and a friendly, professional attitude with guests, vendors, and coworkers.

•       Reliable, organized, and able to manage recurring tasks and deadlines.

•       Willingness to pitch in across both accounting and front-office duties.

Preferred (Nice to Have — Not Required)

•       Any prior experience with AP, AR, or general accounting support.

•       Familiarity with QuickBooks or similar accounting software.

•       Associate's or Bachelor's degree in Accounting, Business, or a related field — or currently pursuing one.

•       Experience in an office with multiple departments or business lines.

•       Full benefits package — Medical, Dental, Vision, and Life Insurance.

•       A welcoming, team-oriented culture where you'll feel supported from day one.

•       On-the-job training and mentorship from experienced accounting professionals.

•       Exposure to a wide variety of industries within one growing organization.

•       A stable position with real opportunities to grow your skills and responsibilities over time.