AP/AR Specialist

We are looking for an AP/AR Specialist to join our growing team! This role will be responsible for Accounts Payable and Accounts Receivable for the company.


Accounts Receivable: 

• Reviewing, coding to cost centers/general ledger accounts and processing vendor invoices by comparing purchase order to the invoice to ensure price, units received, pay terms, and other charges are accurate and complete.  

• Generate/send customer invoices.  

• Monitor customer accounts and contact those with overdue invoices to attempt collection or negotiate a payment plan.  

• Maintain records and resolve payment discrepancies with account manager.  

• Process credit card payments.  

• Record daily cash entries.  

• Submit and monitor vendor rebates.  

• Reconcile bank account on a monthly basis.
    

Accounts Payable:  

• Process vendor invoices using 3-way matching principle and assuring proper GL coding.  

• Process weekly check runs to ensure bills are paid in a timely manner.  

• Maintain vendor files, including vendor account, new vendor set-up, and obtaining current W9’s.  

• Responsible for answering the telephone and directing calls to the correct person/department. 

• Reconcile company credit card account monthly. 

• Complete 1099 process at year end.  

• Perform various other duties as assigned to meet business objectives.  
   

Education and Experience:  

• High School diploma or equivalent.  

• Some college coursework preferred. 

• Minimum of 2 years AP/AR experience preferred. 

• Manufacturing and/or distribution industry experience preferred.  

• Multi-location AR and AP experience preferred. 

Knowledge, Skills, and Abilities: 

• Basic understanding of general accounting principles.  

• Thorough knowledge of Accounts Receivable and Accounts Payable functions.  

• Strong attention to detail, organization, and multi-tasking skills.  

• Ability to identify root cause & resolve complex problems with minimal supervision.  

• Strong verbal and written communication skills.  

• Ability to work in a fast-paced environment with emphasis on timeliness and accuracy.  

• Skilled in the use of personal computers, Microsoft Office (especially Outlook and Excel) and Accounting software applications, Epicor P21 experience preferred.  

• Ability to work well in team-oriented environment.