AP/AR Specialist

The AP/AR Specialist is responsible for assisting with management of NASL’s administrative finance and accounting tasks including but not limited to entering data and processing payable and receivable transactions in an accurate and timely manner. Manage outgoing bills and invoices. Manage both incoming and outgoing payments. Assist with general bookkeeping and ledger work.  

Responsibilities 

• Respond to vendor inquiries regarding outgoing payments or invoice accuracy. 
• Review, prepare, and process all incoming vendor invoices into Accounts Payable ensuring proper coding using chart of accounts guidelines. 
• Complete Accounts Receivable duties including invoicing, posting customer payments and deposits. 
• Process weekly payment runs in a timely and accurate manner per company policy 
• Resolve payment discrepancies and disputes on behalf of the company. 
• Prepare and send invoices to customers in a timely manner.  
• Prepare reports on delinquent accounts and create customer payment profiles. 
• Reconcile cash receipts and deposits. 
• Provide assistance to Accounting Manager with any other special accounting projects/tasks. 
• Maintain W9’s, Sales Tax Exemption Certificates, and Certificates of Insurance 
• Back up for office administrative duties including covering for breaks and time off of the Corporate Office Administrative Assistant.  
• May perform other duties as assigned. 

Education & Experience  

• High school diploma or general education degree (GED). 
• 2-year associate degree in accounting preferred. 
• Two to four years related experience and/or training. 
• Has excellent written, verbal and electronic communication across different levels of the company and external customers. 
• Proficient with data entry; ERP (Epicor) and financial software proficiency preferred.  
• Ability to work independently and manage time with high efficiency 
• Strong verbal and written communication skills 
• Inquisitive skills to gain accurate and complete answers from internal and external customers to gain accurate AP and AR related information.  
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra. 
• Proficiency in Excel, Outlook, and PowerPoint. 
• Analytical thinking and problem-solving skills with strong attention to detail and organization skills. 

Work Environment 

Work is performed in an office environment. May require rare visits to the warehouse with moderate to high noise and heat levels as well as dust. 

Physical Demands 

• Standing: Rarely 
• Walking: Rarely 
• Sitting: Frequently 
• Handling/Gripping (Writing, paper handling): Frequently 
• Reaching Outward: Frequently 
• Reaching above Shoulder: Rarely 
• Climbing: Never 
• Crawling: Never 
• Squatting or Kneeling: Rarely 
• Bending: Occasionally 
• Lifting/Carrying: Must be able to lift and move to 50 lbs. using safe lifting techniques  
• Office Machine Usage (Typing, Mouse, etc.): Frequently 
• Pushing/Pulling: Rarely 
• PPE Requirement: Occasionally 

Work Hours 

Position is full-time, on average of 30 - 40 hours per week, regular business hours.  In occasion, extended business hours may be required.