AP/Payroll Specialist

BENEFITS:

• Health, dental, vision, and life insurance


• Retirement benefits


• Paid vacation, sick leave and holidays


• Employee Assistance Program


• Additional voluntary benefits

We are accepting applications for this position through Sunday, November 1, 2026 at 3:00 PM MST. This position may remain open past this date, depending on qualified applicants.

POSITION SUMMARY:

Under supervision of the Budget & Finance Director, provides accounting, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.  Processes and prepares payroll records, files and reports within scheduled deadlines and ensures County policy is adhered to.

ESSENTIAL DUTIES/RESPONSIBILITIES:   

The following statements are illustrative of the essential functions of the job and do not include other non-essential or peripheral duties that may be required.  Rio Blanco County reserves the right to modify or change the duties or essential functions of this job at any time.

• Review all invoices for accuracy, appropriate documentation and approval prior to payment.    


• Ensure all payments are consistent with County policy and within guidelines of procurement policy.


• Verify contract payments are within amount and date limits prior to release, track and update contract workbook. 


• Enter and review vouchers into accounting software.  Run reports and post publications online and in the newspaper.


• Process credit applications


• Maintain County credit card inventory and ensure County policy compliance.


• Respond to vendor inquiries.  Reconcile vendor statements, research and correct discrepancies. 


• Responsible for W-9’s.  Send, receive and enter into the system and file.  Complete credit applications.  Process 1099 IRS reporting and mailings annually.


• Prepare and maintain payroll records, files and reports  


• Reconcile and process payroll, create biweekly payroll reports, and post payroll transactions to the general ledger


• Reconcile and file monthly, quarterly and annual payroll tax reports


• Maintain records of employee sick leave, vacation and compensatory time


• Responsible for copier meter reading and postage machine.


• Prepare and post adjusting journal entries related to accounts payable and payroll adjustments.


• Other duties as assigned.

JOB QUALIFICATIONS:

Knowledge, Skills, and Abilities:

•  Accounts payable principles.


• Payroll principles


• Basic general accounting principles.


• Operation of computer, keyboard, mouse, calculator (10-key by touch), telephone, copier and other standard office equipment.


• Strong organizational and time management skills.


• Ability to perform mathematical computations such as addition, subtraction, multiplication, division, percentages and fractions quickly and accurately.


• Detail oriented, professional manner and reliable.


• Able to communicate effectively verbally and in writing.


• Ability to establish and maintain cooperative and effective working relationships with a variety of individuals.

Education and/or Experience:

Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

• High school diploma or GED required, college courses in accounting preferred.


• 2 years experience with payroll/accounts payable or a directly related field, or in the performance of similar duties and responsibilities


• 2 years experience with Excel spreadsheets

Physical Demands:

While performing the essential functions of the job, the employee is frequently required to sit, use hands to finger, handle, or feel, reach with hands and arms, speak and hear; see at close vision and bend to file and maintain files.

Work Environment:

Work is performed in a normal office environment.

Other:

Attend seminars, training or business functions in and out of the county.  Occasionally required to work irregular hours including evenings, weekends, and/or holidays.

This job description is not intended to be an exclusive list of all duties, responsibilities or qualifications associated with the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Rio Blanco County prohibits discrimination on the basis of age, sex, race, color, national origin, creed, ancestry, religion, disability, pregnancy, genetic information, sexual orientation, marital status, gender identity or any other status protected by federal or state law.