AR Billing Coordinator

EnviroScience, Inc., headquartered in Stow, Ohio, with additional offices in North Carolina, Pennsylvania, Tennessee, and Virginia, is a niche provider of environmental consulting services. We employ over 200 highly skilled and technical scientists and biologists that develop unique, cost-effective solutions for our clients’ environmental, infrastructure and regulatory needs.

Our clients repeatedly choose EnviroScience because of our technical expertise, client advocacy, high quality work, and outstanding reputation with regulators and industry executives.

EnviroScience is seeking a full-time, qualified AR Billing Coordinator to work a hybrid schedule, in our Stow, Ohio office. The AR Billing Coordinator plays a crucial role in supporting the EnviroScience Marine Services operations team by managing multiple functions including AP/AR, project administration, and employee organization. The ideal applicant is an organized, detail-oriented, and driven self-starter with solid administrative skills. This role ensures that all Marine Services run efficiently, with a strong focus on accurate financial management, resource allocation, and regulatory compliance.

Essential Duties & Responsibilities 

Marine Services Billing  

• Manage the billing process for the Marine Services operation team, ensuring invoices are issued promptly. 
• Create projects in the ERP system for time and expense logging.
• Work with project managers to ensure correct and thorough billing of clients.
• Implement and oversee cost-plus billing procedures, ensuring that all costs are accurately captured and invoiced. 
• Prepare billing/invoices and project administration. 
• Monitor accounts receivable and follow up on aging invoices to ensure timely payment. 

Marine Services Travel and Logistics 

• Assist with travel arrangements for Marine Services personnel, including booking transportation, accommodations, and related logistics. 
• Ensure that all travel complies with company policies and budget constraints. 

Weekly Project Quote/Project List 

• Prepare and maintain a weekly project quote list, ensuring all quotes are updated and distributed to relevant stakeholders. 
• Track project progress and update the project list regularly. 
• Report billable hours for the group on a weekly basis. 

Marine Services Reporting 

• Prepare and submit Marine Services project reports to director, ensuring accuracy and compliance with regulatory requirements. 

Requirements 

Minimum Qualifications: 

Education: High School Diploma 

Experience: Minimum of 3-5 years of experience in a similar administrative role, preferably within the consulting or environmental services industry. 

Preferred Qualifications: 

Experience: 

• Over 5 years of experience in administration or a related field. 
• Experience with Paycom or similar HR management systems. Proficiency in MS Office Suite, especially Excel. 
• Experience with financial management software and accounting systems. 
• Strong analytical skills with a focus on financial data. 

Desired Skills: 

• High level of accuracy in managing financial records and documentation. 
• Ability to identify and resolve issues related to billing, logistics, and project management. 
• Excellent verbal and written communication skills, with the ability to interact effectively with clients and team members. 
• Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment. 
• Strong focus on client satisfaction and relationship management. 
• Strong organizational and time management skills. 

Additional: 

Department & Division: 

Exempt Status*: Non-exempt 

Reports to**: Marine Services Director 

Works with Inside Company: Marine Services Staff, other Admins 

Works with Outside Company: Marine Services clients for billing 

Working Conditions: Primarily an office setting with opportunity to work remotely on a hybrid schedule

Supervisor Responsibilities: none 

Physical Requirements: Ability to sit for extended periods. 

Travel Requirements: Minimal travel  

*This position is classified as non-exempt based on the job duties. 

**The company reserves the right to make changes to the reporting structure for this position due to business needs. 

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Company: EnviroScience