AR Cash Specialist

Bring your personality to the Malone team! Go-getter. Straight-talker. People person. If that sounds like you, consider joining us for our mission. At Malone, there is nothing we love more than helping people and companies connect to accomplish amazing things.

About Us:
Malone is a private, award-winning company dedicated to providing staffing and recruitment needs to clients across the nation. Ranked on the SIA 2025 Top 100 List as one of the Largest Staffing Companies in the US, it is our pleasure to serve as the workforce resource and to make a positive impact on people’s lives. 

Malone is actively recruiting an attentive and organized  Accounts Receivable Cash Specialist to join our team. If you are passionate about working with clients, a problem-solver, and a relationship builder we would love to hear from you.  

Position Summary:
The AR Cash Specialist is responsible for daily cash posting and minor collections.  This position maintains an elevated level of accuracy and possesses interpersonal, bookkeeping, decision making, and problem-solving skills, as well as proficiency in accounting spreadsheets. 

Location: Louisville, KY 40299

Job Type: Full-time

Primary Responsibilities:

Cash Posting:

• Responsible for monitoring the AR email, daily posting of payments received through the bank lockbox, ACH and CC systems and applying credits to all return invoices, notifying customers and collectors of any payment discrepancies and write-offs


• Daily batches, prepare JE, import invoices, and run transactions reports to ensure accuracy in posting


• Reconciles credit card payments to the bank statements


• Manage payment portals and updates when needed


• Responsible for completing ACH request forms and moving customers from paper checks to ACH payments


• Communicates with bank on deposit issues, ineligible report and other miscellaneous deposit issues/requests


• Prepare and send customer invoices, credits, and statements, when necessary


• Prepares daily cash availability and Ineligibles report and other reports when requested


• Leads and provides information for all yearly bank and financial statement audits

• Assist in month-end processes ensuring that all deposits, write-offs and other items are accurately posted to AR

Collections:

• When needed, assists with daily collection activities, including calls and emails to customers, and internal escalations as required for problem accounts


• Resolve customer issues regarding billing discrepancies


• Assist and work collaboratively with other teams in handling inquiries and requests to resolve customer/branch issues


• Communicate with the AR Manager regarding any payment issues or account discrepancies


• Fulfill other duties as assigned by management

The Qualifications: 

• 2-4 years Accounts Receivable experience or Accounting Degree


• Proficient in Microsoft Outlook, Word, and Excel


• Working knowledge of accounting systems, such as Microsoft GP, Avionte, or other similar systems


• Ability to complete repetitive tasks with strong attention to detail 


• Works well in a team environment


• Skilled in learning new systems quickly


• Attention to accuracy and organizational skills a must 


• Able to work in a fast-paced environment and juggle multiple demands


• Background check eligibility
  


• Must be available to work in office Monday - Friday 8am - 5pm

Perks:
• Full Benefits Package including health, dental, vision, and life insurance
• Opportunities for internal advancement
• Relaxed office environment with casual dress code
• Fun, results-driven culture 
• Career Development Opportunities
• Opportunity to work with a talented and driven team to support you
• Paid Time Off and 11 paid company holidays
• Partnership with Point University, an accredited institution, to provide tuition discounts
• 2 Paid Days of Giving 
• Health and Dependent Care FSA options
• 401K with Company Match

Management Registry, Inc. hiring decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

For more information, please contact our corporate office at 1-866-805-8600.