AR/AP Clerk

Ventura Properties, LLC is seeking a detail-orientated and dedicated AR/AP Clerk to join our finance team. As a AR/AP Clerk, a qualified candidate will be responsible for managing our business's incoming and outgoing funds. They handle the day-to-day data entry, ledger maintenance, and documentation needed to ensure the company pays its bills on time and collects the money it is owed. The ideal candidate is a proactive and organized individual with a strong foundation in accounting principles. This full-time position is hands-on and will report directly to the Controller.

ESSENTIAL FUNCTIONS

Accounts Receivable (AR) - This side of the role is focused on tracking money clients and customers owe the company for goods or services.

• Generating Invoices: Creating and sending accurate bills to customers.


• Payment Posting: Processing incoming funds (checks, wire transfers, ACH) and applying them to the correct accounts.


• Collections: Following up with clients regarding overdue or delinquent accounts.


• Account Reconciliation: Investigating discrepancies and ensuring ledgers are perfectly balanced.

Accounts Payable (AP) -This side of the role is focused on managing the company's debts and ensuring vendors and suppliers are paid accurately.

• Processing Invoices: Receiving, verifying, and entering vendor invoices.


• Matching: Ensuring invoices match purchase orders and delivery receipts.


• Scheduling Payments: Preparing and executing payments via checks, electronic transfers, or credit cards.


• Vendor Relations: Answering vendor inquiries and resolving billing discrepancies.

Other Duties

• Prepare daily deposit and posting Accounts Receivable cash receipts.


• Oversee special accounts, such as periodic lease payments, rent, discount vendors, inter- company transactions, etc. Assure timely payment/reconciliation of these transactions.


• Investigateirregularities and ensure that all discounts are taken when appropriate.


• Maintain accurate vendor computer master file Assure all information is obtained for 1099 reporting purposes. Consistently add new or updated information as they expire. Including obtaining W-9 and vendor certificates of insurance (COI).


• Maintain accurate filing system for paid vendor information (including invoice supporting documentation).


• Maintain open invoice file Assure unpaid invoices are filed on a timely basis. Review old outstanding invoices periodically and determine resolution items.


• Review 1099s at year-end and mail to recipients.


• Receptionist duties on a back-up basis.


• Other duties as determined necessary.


• Manage Credit Cards – prepayments, intercompany billings and tracking.

SKILLS

• Technical Skills: Proficiency with accounting software (such as QuickBooks, Sage or Appfolio) and a strong command of Microsoft Excel.


• Soft Skills: High attention to detail, strong organizational skills, and excellent communication for dealing with clients and vendors.

QUALIFICATIONS

• High school diploma or equivalent education.


• 1-2 years of accounts payable or general accounting experience.


• MUST be detail oriented.


• Ability to multi-task and meet deadlines.


• Adapt to change and willingness to learn new skills.


• Successful background check.

**Successful background check required