AR/AP Supervisor

Facility Gateway Corporation (FGC) is seeking an organized, detail-oriented Accountant to join our team! The ideal candidate should be self-motivated, a fast learner, have at least two years of relevant experience, and a solid understanding of accounting principles. This position will be responsible for afternoon coverage of the accounting department and therefore will need to be available to work a schedule of 8:30 -5:00 during the work week, with a 30-minute lunch. This is a salaried position, on average 40-45 hours per week. The position will report to President.

Responsibilities:     

• Oversee the day-to-day Accounts Payable process.


• Lead the production of 1099’s.


• Answer incoming inquiries from vendors as to the status of payment.


• Download and enter daily revenues into the income journal, assist with any Income Journal questions, validate and distribute daily reports.


• Oversee Sales Tax Process.


• Daily revenue balancing and verification of owner’s revenue statements


• Monitor outstanding receivables, intercompany billing and reconciliation.


• Receive mail daily, sort and date stamp invoices and distribute them to appropriate departments.


• Accurately enter invoices daily, ensuring they are signed by the department manager and coded correctly. Date stamp the invoice when entered and post the batches daily.


• Check statements carefully on a weekly basis to ensure all vendor invoices have been entered and the vendor account is reconciled. Request invoice copies when necessary.


• When approved by DOF / ADOF - Perform a check run on a weekly basis or on an ad hoc basis when required.


• Answer incoming enquiries from vendors as to the status of payment.


• Filing and management of invoices, reports, and general tidiness of office.


• Manage department stationery and placing orders when necessary.


• Other projects or duties as requested by Ownership.


• Due to the sensitivity of information handled by the finance department staff, confidentiality is expected and always required.


• Needs to be a team player to assist in the day-to-day running of the department.


• Familiar with A/P & A/R practices/functions


• Completing vendor credit applications

Qualifications:

• This position works directly with the Controller, as well as the Accounting Clerks and Accounting Assistant. Our team regularly interfaces with other departments as well. 


• Bachelor’s degree in accounting, finance, or a related field preferred - or comparable work experience.I


• Intermediate/advanced knowledge with all Microsoft Office programs, particularly Excel


• Intermediate/advanced knowledge of QuickBooks


• Knowledge of financial principles and accounting terminology


• Excellent time management skills and ability to multi-task


• Performance under pressure


• Strong interpersonal skills


• Exceptional written and communication skills


• Passion for business and finance


• Self-motivated and self-directed


• Attention to detail and a commitment to accuracy

 Benefits:

• PTO / Paid Sick Time


• Paid company holidays


• 401(k) plan with employer matching


• Health / Dental / Vision insurance


• Health reimbursement plan


• Flex Spending Account


• Life Insurance