AR/Billing Specialist - Hiring Now

Full-time

Indianapolis, IN • Finance

Outdoor Environments Group is the Midwest's leader in innovative design, construction and maintenance of residential and commercial outdoor environments. Our passion is to create an outdoor environment that inspires, rejuvenates and elevates our client's day. Our team is a family that supports each other, and we believe that we only succeed when every individual on our team succeeds. We promote from within and help our team members grow and nurture their careers.

OEG is looking for an Accounts Receivable Specialist to be a member of our Finance team. The Account Receivable Specialist is responsible for timely and accurate processing of client invoices and payments, as well as resolving discrepancies, communicating with clients and developing client relationships.

The Account Receivables Specialist responsibilities will include:

• Complete month end accounting processes including assisting by the 5th of each month.
  • Participate in weekly meetings with each Project Manager & Client Representative, Design Representative, and Sales Representative regarding project revenue performance.
  • Prepare all billing review reports
    • Job Ticket Details Report
    • The Base Contract
    • All Associated Contract Change Orders
    • PO Detail Report
    • Payroll Analysis Report
    • Earned Revenue Report
  • Key player in the interaction with the other departments to receive job costing details from project managers and crew leaders in a timely manner to create client invoices
  • Draft preliminary invoices for the Business Operations Manager's review
• Complete BOSS Month End billing checklist
• Reconcile Customer Deposit Account
• Reconcile Customer Trade out Accounts
• Key player in the interaction with the other departments to receive job costing details from project managers and crew leaders in a timely manner to create client invoices
• Assist in managing 8950 Unmatched Expense Account. The goal is this account has a $0 balance by 12:00 each day.
• Run and manage the AR Aging detail report on a weekly basis for the finance team to review and address collections
• Initially all collections responsibilities would lie on the Controller and Business Operations Manager, this candidate will be present during these meetings to collaborate and keep notes on updates.
• The Finance team will provide mentorship on how to do a client account reconciliation.
• Maintain and become familiar with the client and contracts to ensure accurate billing information is received from the Project Managers
• Demonstrate and maintain high standards of accountability to deliver superior billing information and customer service on a timely basis
• Promote and foster continuous improvement through an empowering, open minded and proactive approach and by acting as a catalyst for change management
• Cross train on all accounting duties.
• Collaborate and assist in meeting all finance goals and objectives.

Training and Knowledge Responsibilities

• Boss
• Quickbooks
• ZenDesk

Accounts Receivable Specialist should have:

• Previous experience in billing and accounting roles.
• Associates degree or higher in Communications, Business, Finance or related field desired
• Ability to prioritize workload, handle multiple tasks, meet deadlines and work self-directed with a sense of urgency in a fast-paced environment.
• Experience with BOSS LM, ZenDesk and Google Suite.
• Exceptional writing, communication, and organizational skills
• Knowledge of Landscape, Construction, or Design industry process is helpful
• Demonstrated self-motivation, resourcefulness, and strong initiative
• Web and computer savvy; proficiency in MS Office and Quickbooks desired
• Strong work ethic, great attitude, proactive in nature and a problem-solver
• Demonstrated ability to gain trust and credibility with clients, team and leaders

We offer competitive pay, Company paid medical coverage, vision, dental, term life and disability coverage, 401k with a Company match, Paid Community Service time, Paid Time Off, Onsite fitness center and so much more!

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