Area Hotel Sales Coordinator

Key Responsibilities:

• Manage Group Rooming Lists: Accurately input, track, and maintain group rooming lists for all assigned groups and events.


• Client Communication: Send timely group rooming list reminders and cut-off dates to clients to ensure room blocks are properly managed and utilized.


• Group Resumes: Create and distribute detailed group resumes across all four (4) properties to ensure all departments are aligned for group arrivals and services.


• BEO (Banquet Event Order) Distribution: Coordinate and distribute BEOs to relevant departments to guarantee accurate execution of meeting and event details.


• Hilton Easy Pay Management: Oversee the use of Hilton Easy Pay, including setup, tracking, and client communication regarding payment procedures.


• RFP Management – Meeting Space Only: Handle all Meeting Space Only Request for Proposals (RFPs) for Hampton Inn Troy, including availability checks, proposal submissions, and follow-up.


• SharePoint Contract Management: Maintain and organize contract documentation for all four (4) properties using SharePoint, ensuring accuracy, accessibility, and compliance with company standards.

Qualifications:

• Proven administrative or sales support experience, preferably in the hospitality industry.


• Strong organizational and multitasking skills with a high level of attention to detail.


• Excellent communication skills—both written and verbal.


• Proficiency in Microsoft Office Suite; experience with SharePoint and hotel systems like Delphi, Fosse, Hilton PEP, or similar platforms is a plus.


• Ability to work independently and collaborate across multiple teams and hotel locations.

Peachtree Group provides a comprehensive benefits package, including medical, dental, vision, disability, and life insurance. We also offer a generous 401(k) retirement match. To support work-life balance, we provide Paid Holidays and Paid Time Off. Additional perks include access to our Employee Assistance Program and Fund.