Art Gallery Assistant

Job Summary:

Work with the Art Gallery Director to perform multiple tasks in regard to all aspects of gallery supervision, collection management, research, exhibition production, and promotion of exhibitions and related events. 

KNOWLEDGE, SKILLS & ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Special qualifications: Basic office skills; Creative aptitude; Good communication skills; Accuracy and timeliness in performing assigned duties/ability to meet deadlines; Detail and team oriented, yet able to work alone when necessary.

Communication/ Language: Requires effective oral and written communication skills, and basic interpersonal skills. Ability to read and comprehend simple instructions, correspondence, and memos in traditional and electronic medium. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, artists, and other employees of the organization. Editorial and proof skills a plus.

Mathematical: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Draw and interpret bar graphs a plus.

Reasoning: Ability to apply common sense understanding to carry out written or oral instructions. Ability to deal with problems involving concrete variables in standardized situations.

Computer Literacy/ General Office Equipment: Proficiency in Microsoft Word, Excel, Microsoft Office, WordPress. Access, QuickBooks, and Adobe Creative Suite is a plus. Website literacy with regards to updates and facilitating of website management tools a plus. Ability to operate facsimile, scanning, and copy machine.

Primary Responsibilities:

1. Performs duties as workload necessitates. 
2. Maintains a positive and respectful attitude. 
3. Communicates regularly with supervisor. 
4. Demonstrates flexible and efficient time management and ability to prioritize workload.  
5. Consistently reports to work on time prepared to perform duties of position. 
6. Maintains confidentiality as it relates to the task at hand.
7. Maintain general cleanliness of gallery space.
8. Assisting Gallery Directors.
9. Assist customers.
10. Entering Inventory in Excel spreadsheet/client info in Word and Maelpoet data base.
11. Acceptance and inventory of new work – cataloging artwork.
12. Shipping & handling artwork.
13. Installing artwork during regular operating hours and for new exhibitions (flexible schedule).
14. Show preparation and general maintenance of gallery exhibition rooms.
15. Scheduling and posting social media content, including new works and related content.
16. Online email marketing and monthly newsletters.
17. Updating website content, including Current & Upcoming Exhibitions and Artist Pages.
18. Weekly / bi-monthly email newsletters (Constant Contact).
19. Track and stock gallery supplies, including kitchen, restroom, storage and packing supplies.
20. Occasional on-site installations and deliveries.

Education and Experience:

1. Education background in Art History.
2. Previous experience in an Art Gallery.
3. Previous Retail Sales preferred.
4. WordPress, MAC computers, and windows-based operating system knowledge.