Artist Liaison

Description

As a member of the Artistic team, the Artist Liaison provides important logistical and administrative support for rehearsals, performances and other activities. Reporting to the Manager of Artistic Planning & Artist Servicing, and serving as a primary liaison for guest artists, this role is responsible for coordinating detailed tasks in a dynamic, engaging environment to ensure a positive experience.

Position Responsibilities

• Coordinate with the Production team to confirm and communicate rehearsal schedules and artist performance needs.
• Assist artists and Production staff backstage during rehearsals and performances.
• Confirm and book guest artist hotel and air travel.
• Issue artist itineraries and contact sheets.
• Attend and participate in Artistic and Production Meetings.
• Maintain green room and dressing room supplies and secure contract rider requirements.
• Review and coordinate marketing, program and other materials and communications to ensure accuracy with guest artists and their management, as needed.
•  Provide ground transportation for guest artists and conductors (airport/hotel/venue). 
• Assist guest artists and conducting staff with ticket requests, ground transportation and reservations as requested.
• Oversee backstage list and approved artist guests. 
• Coordinate soloist and conductor meetings.
• Track applicable expenses and provide budget support for planning and reconciliation purposes. 
• Assist in coordination of internal and external media, education, philanthropy, and community engagement event requests.
• Participate in special project and event-related efforts as assigned.
• Coordinate the maintenance of company vehicles with Operations department.
• Contribute to the CSO’s vision to be the most relevant orchestra in America.
• Represent the organization’s values in your work.
• Perform other duties as assigned.  

Requirements

• Curiosity and passion for orchestral music and musicians. 
• Well-developed organizational, communication and interpersonal skills. 
• A team-oriented, consistently positive and professional demeanor. 
• Technological proficiency including the ability to quickly learn and utilize new software applications; experience with OPAS is a plus.
• Outstanding attention to detail and ability to execute multiple plans effectively and on time. 
• Experience working with artists is a plus.
• Consistent availability to work nights and weekends.
• Ability to occasionally work overtime. 
• Possession of a valid U.S. driver’s license and a good driving record.

Relationships

Reports to Manager of Artistic Planning & Artist Servicing