ASDOH - Administrative Assistant, ICSP & CE Operations

Description

A.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time Administrative Assistant for ICSP & CE Operations on the Mesa, Arizona campus. 

Duties & Responsibilities:

• Obtains all ICSP Clearance sheets for student rotations from CCU directors and uploads to student folders prior to all rotations.
• Confirming all requirements for grading of ICSP 4th year rotation evaluations and daily procedures are completed and ready for review.
• Create and track meeting notes for ICSP and CE meetings. 
• Track and document immunization records for D1-D4 years.  Including follow-up and communications with students regarding immunizations. 
• Scheduling of annual CPR for the incoming D1 and D3 classes.
• Annual set up and tracking of OSHA, HIPAA, BBP, and COVID training. 
• Answering calls or taking messages for the Director of ICSP when out of the office.
• Travel – coordinate all travel for ICSP, including but not Limited to Scheduling, confirmation, and travel requests, and preparation of site visit documents.
• Any other activities/support requested or assigned by the Director of ICSP & CE.
• Other duties as assigned by the ICSP Director.
• Assist with CE activities, which include but are not limited to helping coordinate events (room reservations/Zoom meetings), emailing meeting notices, tracking attendance, assisting in the preparation and emailing CE certificates, and saving them to the Google folder.
• Provide support for the ICSP Project Coordinator as needed.

Requirements

• High School diploma plus additional education or technical school required. 
• Experience with computer entry, data management using spreadsheets, budget preparation/monitoring, and general accounting experience. 
• Experience in a University or a healthcare professional institution is helpful. 
• Strong attention to detail and ability to work under pressure. 
• Must have excellent computer skills with good working knowledge of Google Suite and MS Office. 
• Must be extremely detail-oriented, time line sensitive, and ability to work on multiple tasks for multiple individuals. 
• Experience with eMedley is a plus.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits. 

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.