Asset Management Specialist

Primary Duties: 

Assist with   daily repairs, upkeep, and general maintenance of facilities and company   properties. Support the team in ensuring maintenance tasks are completed   efficiently while helping care for company assets, including building   interiors/exteriors and company vehicles. 

Responsibilities:  

- Assist   the team with building maintenance and operational activities across all   company facilities

- Conduct communication   with contractors and third-party vendors to ensure smooth operations

- Support coordination of vendor services for   maintenance items, activities, and tasks

- Assist in maintaining site safety programs and   ensuring safety policies are followed

- Help monitor the functionality of building   systems such as fire alarms, badge systems, and other equipment

- Prepare basic maintenance reports and documentation as   needed

- Assist   other departments with maintenance-related requests and tasks

- Ensure maintenance procedures follow company policies   and compliance requirements

- Assist and connect with the   correct vendor for maintenance of facility systems including HVAC,   plumbing, refrigeration, and ventilation

- Support inventory tracking of spare parts,   supplies, and maintenance materials within the department

- Assist with maintaining the supply room and   organizing inventory

- Upkeep office systems such as phone systems and   mail/shipping (e.g., FedEx,   general mail) 

- Process   invoices and documentation through internal   systems (e.g., SAP, Approval   reporting systems) 

- Perform   general facility support tasks assigned by supervisors

Recommended Skill Set:

- Basic   computer skills (e.g., Microsoft Excel and general office software)

- Ability to   perform basic hands-on maintenance and minor repairs

- Judgment   skills to identify issues and connect with the appropriate vendor in a timely   manner

Work environment and other   requirements:

The work   environment is a non-smoking office environment.  Ability to perform   occasional heavy lifting is required.  Role involves a mix of standing,   walking, and office work (computer and phone use).  Accommodation can be   made for employees with disabilities.  Travel is needed based on job   requirements.