Asset Operations Specialist

The Asset Management Analyst is responsible for ensuring the accuracy, completeness, and readiness of asset data prior to inspection activities. This role analyzes and validates asset data, interprets and applies data governance standards, and determines appropriate classifications in complex or ambiguous scenarios to support auction readiness. The position owns pre-inspection data management processes, drives consistency across systems, and contributes to operational efficiency by enabling accurate inspections and high-quality asset listings.

 

Asset Data Analysis & Standardization

• Analyze asset metadata (Year, Make, Model, Asset Type, Serial Number, Usage Type) to ensure 
  accuracy and consistency across systems
• Identify discrepancies, duplication, and gaps, and determine appropriate resolution actions
• Interpret and apply asset data governance standards to ensure correct classification, including in 
  incomplete or ambiguous scenarios
• Collaborate with cross-functional partners (Inspection, Yard Operations, Event Management, Taxonomy 
  team and Sales) to align on metadata definitions and usage

Data Verification & Ownership

• Own pre-inspection asset data readiness for assigned asset groups
• Evaluate asset data for completeness and accuracy to ensure inspection and auction readiness
• Resolve conflicting or missing data through system reconciliation and operational judgment
• Ensure validated data meets business requirements for operational execution and buyer-facing listings

Pre-Inspection Data Preparation

• Evaluate and determine required asset data elements for inspection record requirements and ensure 
  completeness prior to inspection
• Identify data gaps and initiate appropriate corrective actions (e.g., task creation, escalation, or 
  stakeholder engagement)
• Support inspection and events teams by ensuring accurate data is available for execution
   

Inspection Media & Documentation Management

• Ensure all pre-inspection media (photos, videos, supporting files) and documentation are complete, 
  accurate, and properly tagged
• Validate documentation aligns with internal standards and compliance requirements

Data Quality, Compliance & Process Improvement

• Identify systemic data quality issues and lead improvement initiatives to reduce duplication and increase 
  data accuracy
• Influence and support operational efficiency and risk mitigation through data management
• Ensure compliance with asset documentation requirements and internal data governance standards
• Recommend enhancements to upstream data capture and intake processes

Required Skills & Qualifications 

• Experience in asset management, data governance, inspection 
  operations, or structured data environments
• Demonstrated ability to analyze, interpret, and resolve data 
  discrepancies
• Strong understanding of data validation, reconciliation, and 
  system navigation
• Ability to exercise independent judgment in ambiguous or 
  complex scenarios
• Strong communication and collaboration skills across teams
• Working knowledge of asset lifecycle and inspection workflows

Preferred Qualifications 

• Experience in heavy equipment, industrial, or auction 
  environments
• Familiarity with master data management or asset classification 
  framework
• Experience supporting inspection, listing, or operation readiness processes.

Physical Requirements

• Ability to perform work primarily in a computer-based environment, including extended periods of sitting or 
  standing
• Frequent use of hands and fingers for data entry and computer work
• Ability to occasionally move or lift items up to 15–25 pounds (7–11 kg), if required
• Ability to exchange information effectively through verbal, written, or other accessible communication methods
• Visual ability to review detailed data and documents on screen
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• This role may be performed in a corporate office, remote, or hybrid environment, depending on business needs
• May require occasional interaction with operational or yard environments, which could include exposure to 
  outdoor conditions, noise, or moving equipment
• Work schedule may vary based on business needs; occasional extended hours may be required
• Position requires the ability to work in a fast-paced, deadline-driven environment
• Travel Requirements >5%