Assistant Administrator - Clinical (SOM, Pediatric Administration)

The School of Medicine, Pediatric Administration is seeking an Assistant Administrator - Clinical to operate under the direction of the Division Director(s) and Department Administrator, this individual provides leadership and management for the fiscal, administrative, and operational management of the Divisions of Pediatric Infectious Disease, Stanley Neurovirology & Allergy/Immunology. This includes strategic planning, development and management of budgets, grants, management of all clinical operations, oversight of clinical practice billing, daily and monthly personnel management, supporting outreach programs as well as affiliate programs, and supporting the research endeavors of the division. This role will interact with faculty and administration within the Johns Hopkins Medical Institutions, and with local and national organizations.

The Assistant Administrator Clinical provides leadership and management of the financial, operational, and administrative activities within a clinical department. The position reports directly to the Clinical Administrator. The position will focus on assigned areas of management responsibility which may include finances, human resources, program/business development. operational oversight and other patient care fiscal and administrative operations that typically span the Johns Hopkins University School of Medicine (SOM) and the Johns Hopkins Health System (JHHS). The Assistant Administrator Clinical partners with the Administrator to maintain sustainable financial success, implementing continuous performance improvement, and helping develop new programs. The Assistant Administrator is responsible for the clinical practice operations and annual revenue generated by physicians and advanced practice providers.

Specific Duties & Responsibilities

Financial

• Manage divisional financial lines of business (clinical, research, gift, endowment, etc.) that generate budget expense and sponsored expense, including substantial institutional support that requires a high level of scrutiny and reconciliation.
• Meet or exceed operating target set by the department and school and participate in annual performance improvement goals.
• Review monthly account and/or business plan activity, correct errors, and identify and report problems or discrepancies.
• Reconcile monthly financial statements between JHM entities.
• Provide financial and other operational reports, as needed, for JHM, JHHS, JHU, and departmental leadership.
• Provide, review, and analyze the clinical practice finances of the assigned area(s).
• Develop appropriate billing strategies to maximize annual charges.
• Develop faculty profit and loss statements or other metrics and provide regular updates to leadership on faculty productivity reporting.
• Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that align donor intent, budget guidelines and applicable JHU policies.
• Monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts.
• Develop the annual operating budget for submission.
• Assist with the clinical budgeting process and ensure performance improvement on the bottom line.
• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership.
• Prepare, or ensure the correct preparation of, various forms such as journal vouchers, check deposits, check requests, and telephone service requests.
• Prepare electronic budgets and expenditure transfers.

Operations Management

• Collaborate with faculty, nursing, and administrative leaders to ensure optimal clinic operations.
• Provide practice management leadership as needed to all faculty practices
• Ensure patient access goals are met for clinic visits and other appointment scheduling.
• Develop systems for administrative workflow in accordance with departmental goals.
• Manage departmental operations to ensure patient-centered activities and maximize patient satisfaction scores.
• Utilize patient satisfaction data to identify opportunities for improvement in departmental workflow and improve patient satisfaction.
• Investigate and respond to patient complaints
• Ensure appropriate levels of staffing in all administrative areas.
• Make recommendations to improve space utilization and define needs and justification for additional space to appropriate leaders.

Program/Project Planning & Development

• Support the development of tactical business plans in conjunction with administrative leaders.
• Develop project plans for identified opportunities, establish project goals, objectives and outcomes, secure leadership support and endorsement.
• Determine project timelines to accomplish identified goals with milestones.
• Assist in the implementation of projects, utilize organizational skills to execute steps of implementation, monitor progress towards outcomes and modify action plan, plan interventions as necessary to maintain timeline, recognize potential for integration/collaboration.
• Evaluate project outcomes, collect data to determine efficiency, make and implement recommendations to improve outcomes or processes, develop summary reports, and make recommendations to leadership.

Human Resources

• Work closely with department, SOM and Central, and JHHS Human Resources staff on routine and non-routine HR issues.
• Ensure performance management is carried out consistent with appropriate policies.
• Provide recommendations for staffing resource allocations.

In addition to the duties listed above

• Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that align donor intent, budget guidelines and applicable JHU policies.
• In partnership with Grants and Contract Analyst, monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts
• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership
• Evaluate project outcomes, collect relevant data to determine efficiency of project, make and implement recommendations to improve outcomes or processes, develop written summary reports and make recommendations to the leadership
• Make recommendations about opportunities to improve space utilization and define needs and justification for additional space to the administrator and chair along with ensuring appropriate levels of staffing in all administrative areas.

• Bachelor’s Degree in Finance, Accounting, Business, Health Care Administration or related field.
• Six years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a division within a clinical department, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resource).

• Supervisory experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Three plus years supervisory experience with planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources

Classified Title: Assistant Administrator - Clinical  
Role/Level/Range: ATP/04/PF  
Starting Salary Range: $87,635 - $153,545 Annually ($130,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F; 8:30 to 5:00 
FLSA Status: Exempt 
Location: Hybrid/School of Medicine Campus  
Department name: SOM Ped Immunology   
Personnel area: School of Medicine