Assistant Banquet Coordinator

Description

The Assistant Banquet Coordinator is a full-time position that plays a key leadership role in ensuring the successful execution of events at the club, working closely with the Events Director to oversee all day-of-event operations. This position manages banquet staff scheduling, leads event set-up and breakdown, oversees execution during service, and supports event planning through BEO creation and updates. The supervisor also oversees the organization of event-related storage and plays a vital role in training and mentoring new and existing banquet staff. 

Requirements

 Essential Functions:

1. Event Operations:

· Assist with planning, coordinating, handling event logistics related to the venue and executing the events

· Ensure all event details are followed

· Review Banquet Event Orders (BEO’s) at the beginning of each shift to ensure rooms are set as contracted. 

· Oversee all aspects of event day operations including set-up, service, and breakdown for private events, weddings, and club functions ensuring timely and efficient execution

· Act as the main point of contact on the event floor, addressing staff and guests’ needs, guest inquiries, and last-minute adjustments.

· Supervise and lead banquet service staff during events to maintain service excellence and timing.

· Oversee private dinner setups and service execution for members and guests.

2. Staff Management & Training:

· Create and manage weekly banquet server schedules based on event needs.

· Ensure the uniforms and grooming standards are met by the service team. 

· Train and mentor new hires and provide ongoing training for existing staff to ensure consistency in service standards.

· Conduct pre-function meetings with staff to review details and ensure proper set up

· Conduct event-specific training as needed.

· Maintain open communication with the Events Director and F&B leadership regarding staffing needs and performance.

3. Administrative Support

· Assist the Events Director with creating and updating Banquet Event Orders (BEOs).

· Maintain accurate documentation and ensure event files are updated in a timely manner.

· Act as a point of contact between the Event Director and Client to capture all event updates; handle event related questions, concerns, complaints and special requests in collaboration with the Event Director

· Collaborate with kitchen and bar teams to align service logistics with event needs.

· Attend and participate in management and Client meetings

4. Organization & Maintenance:

· Maintain cleanliness and organization of event storage rooms, linen closets, and equipment areas.

· Ensure inventory of banquet supplies is up to date

· Assist with ordering banquet supplies and managing the costs within budget

Marginal Functions:

1. Perform all other tasks, duties, and special projects as assigned by the supervisor.
2. Communicates to supervisors about members’ needs and interests.

Environmental Demands:

1. Work is mostly performed indoors.

2. Occasionally, some work is performed outdoors with the potential of exposure to extreme hot and cold temperatures. 

Physical Demands:

1. Extended periods of standing and walking for anywhere between 5-13 hours daily.
2. Occasional lifting and carrying of objects up to 50 lbs. 
3. Requires constant bending, carrying, reaching, and stretching. 

Intellectual Demands:

1. 2+ years in banquet, catering, or event operations leadership role preferred.
2. Strong knowledge of event service standards and banquet operations.
3. Ability to lead, motivate, and manage a team effectively.
4. Excellent organizational and communication skills.
5. Proficiency with event management software and Microsoft Office (Word, Excel).
6. Ability to work flexible hours, including nights, weekends, and holidays.
7. Strong interpersonal and communication skills, both written and verbal.
8. Excellent member service skills.
9. Detail oriented with the ability to exercise good time management skills.
10. Ability to provide basic instruction to employees and feedback to management on employee performance.

This job description does not reflect all of the physical, intellectual, and environmental demands of the position, including equipment. As such, we are not certifying that there may not be other physical, environmental, intellectual and or equipment operation demands associated with this position. 

The employer reserves the right to change and or modify the job description based on operational needs, fiscal demands and or the individual performance of the respective employee.  Furthermore, the Club employs all individuals at will and as such there is not any guarantee or contract for any term and or condition of employment.