Assistant Controller

Description

Assistant Controller

Department:

Finance

Immediate Supervisor:

Senior Director of Finance

Positions Supervised:

None

Status:

Exempt

JOB SUMMARY:

Supports all Business Office functions in order to achieve the goals and objectives of the Strategic Plan through assisting in payroll, financial and collections functions. Assists the Controller by providing technical expertise in organizing, coordinating, analyzing and controlling the functions as delegated by the Senior Director of Finance. Assures adherence to state statutes, rules, and billing regulations, CARF standards, and federal regulations including HIPAA and 42 CFR Part 2. Positively represents the organization and promotes Rimrock Foundation’s Mission to the community.

ESSENTIAL FUNCTIONS:

Business Finance Responsibilities:

1. Assists in preparation of annual budget for personnel, supplies and materials and income projections.
2. Assists in preparation of annual capital budget.
3. Under the direction of the Controller, generates financial reports for the Senior Director of Finance to present to the CEO and Board in a time sensitive manner.
4. Regularly measures financial performance against operating plans and standards of Rimrock and reports on data.
5. Supports and maintains accounting/statistical systems and records in accordance with GAAP.
6. Generates reports to governmental agencies as required and prepares all supporting financial reports for all regulatory agencies.
7. Assists as needed in both payables and payroll functions.  
8. Provides technical expertise in patient and 3rd party billing functions.
9. Help establish and maintain protection of Rimrock’s assets including internal controls and auditing.
10. Helps train staff where appropriate on financial software and systems.
11. Participate in special projects as assigned.

Collections Responsibilities

1. Collections, including reviewing of patient accounts for delinquencies, re-establishing payments, confirming payment status with insurance companies, evaluating accounts for collection, providing information to collection agency, and producing collection letters.
2. Managing vendor relations with outside collection agencies.
3. Working with NetSmart Revenue Cycle Management on collection issues.
4. Assist Senior Director of Finance with managing overall Patient Accounts Receivable 
5. Assists in managing refunds.

Quality Improvement Responsibilities:

1. Assures that information is collected, organized, reported and used to improve the quality of systems and services.
2. Obtains feedback from patients regarding their perceptions of the service provided to them and utilizes this information to improve service delivery.
3. Assures that resources are allocated in accordance with the priorities and plans established by the Strategic Plan.
4. Recognizes and appropriately reports to supervisor areas within scope of responsibility that fall outside the quality parameters.
5. Performs self-quality monitoring in order to develop and execute plans to meet established goals. 

Customer Service Responsibilities:

1. Supports organization’s customer service initiative; strives for service excellence by seeking challenges and turning them into opportunities.
2. Models professionalism by addressing others with appropriate actions, appearance and communication.
3. Works in a spirit of teamwork and trust and maintains professional boundaries in working with others; accepts responsibility for own behavior.
4. Provides timely and thorough follow-up with internal and external customers.
5. Serves on committees or process improvement teams to assist in improving quality/customer satisfaction, as assigned.
6. Models and promotes effective communication.

EDUCATION/TRAINING:

BS degree in accounting or equivalent business degree. Minimum of 3 years of administrative experience. Supervisory and clinical experience is preferred.  

SKILLS:

Excellent communication and organizational skills. Demonstrated proficiency in a computerized database or document system as well as general office applications. Demonstrated ability to give direction and work adjunctively with all departments. Demonstrate proficiency in Microsoft products including but not limited to Word, Excel and Outlook.

PHYSICAL DEMANDS:

Work is indoors in an office environment with moderate noise. Intermittent physical effort involving lifting of up to 25 pounds, walking and stooping is required. A typical workday involves sitting, frequent use of a keyboard, reaching with hands and arms, and talking and hearing, approximately 70% of the time. Approximately 30% or less of the time is spent standing. Normal vision abilities required, including close vision and ability to adjust focus. 

WORK ENVIRONMENT/JOB LOCATIONS: 

Involves everyday risk or discomfort requiring normal safety precautions in an office setting, meeting room and patient care areas. Work may involve mental and emotional stress. Occasional driving required. Will work primarily in main facility.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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Employee Date Supervisor Date