Assistant Controller

INTRODUCTION:  

The Bishop of Manchester is the visible principle and foundation of unity in the particular diocese entrusted to him.  In a unique and visible way, he makes Christ’s mission present and enduring as Shepherd of the Christian Community.  In order to fulfill his mission, the Bishop employs suitable, chosen collaborators (clerics, religious, or lay people).  He shares with them the apostolic mission and entrusts various responsibilities to them. 

Each position employed in the Diocesan Administration Building helps to extend the ministry of the Bishop in particular ways as outlined in the position description.  All employees of the diocesan administration assist the Bishop of Manchester in serving the parishes, schools and institutions of the Catholic Church in New Hampshire. 

This is a Full-Time position reporting to the Controller, under the Cabinet Secretary for Temporalities / Finance Officer. 

POSITION OVERVIEW: 

The Assistant Controller supports the work of the Finance Office by working closely with the Finance Office Controller and the Finance Office team to ensure smooth operations throughout all Finance Office processes. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

1. Work together with the Controller on financials, banking, trusts, investments, and oversight of finance office functions to ensure smooth operations, 
2. Together with the Finance Office team, perform a variety of accounting tasks including, but not limited to approving weekly accounts payable check-runs, reviewing and preparing journal entries, schedules, and reports, posting journal entries prepared by other finance personnel, 
3. Perform bank reconciliations for cash accounts held at multiple institutions, 
4. Ensure balance sheet accounts are reconciled by Finance Office staff at least quarterly, 
5. Perform month-end and year-end account closings and review and reconcile Trial Balances,
6. Work together with the Controller on the planning and preparation of the annual budget 
7. Work closely with external auditors on annual fiscal audits, 
8. Serve as Administrator for financial software programs such as Blackbaud Financial Edge and Questica Budgeting, with functions including maintaining general ledger chart of accounts, maintaining user settings, maintaining security levels, report writer programs, troubleshooting, software updates, providing technical support to users, 
9. Perform recordkeeping and reporting for Trusts, including Mass Funds, DOM and CFT Trust Funds, ensuring required supporting trust documentation is maintained. 
10. Confirm that fund withdrawals are in line with fund purposes and restrictions and that all trusts are appropriately categorized, 
11. Complete annual state filings as needed, 
12. Coordinate and perform monthly recordkeeping and reporting for accounts in the Pooled Investment Fund, including reconciliation to Investment Manager statements. 
13. Work with TPA on preparing monthly investment statements for participants, vouchers for approved withdrawals, 
14. Provide support and technical assistance to participants in addition to maintaining participant database, 
15. Prepare annual adjustments in accordance to UPMIFA, 
16. Perform accounting functions for Bond Issue, including timely submissions of transmittals to banks and the preparation of month-end journal adjustments. 
17. Together with the Controller and Finance Officer, assist in the review process of Debt Covenant Reports in accordance with the required timeline. 
18. Oversee recordkeeping, reconciling, and disbursements of special collection funds on behalf of the diocese. 
19. Other duties as assigned. 

ENVIRONMENT: 

1. Office or cubicle that is clean, well-lit, and environmentally comfortable. 

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED: 

1. Bachelor’s degree in finance or accounting, or equivalent experience, 
2. Experience and background in Fund Accounting and Financial Management 
3. Three to five years of experience performing various accounting functions, including the preparation of financial statements, 
4. Strong computer skills, including: 
5. Proficiency in database management programs, 
6. Extensive experience with Microsoft Office, 
7. Working knowledge of Blackbaud Financial Edge and Raiser’s Edge programs, 
8. Excellent organizational, time management, prioritization, and multi-tasking skills, 
9. Exceptional communication skills, both written and oral, 
10. Strong attention to detail, 
11. Knowledge and experience in all finance office procedures including, but not limited to accounts payable, accounts receivable, general ledger, fixed assets, 
12. Knowledge and understanding of standard banking deposit and loan programs, 
13. Experience working with external auditors, 
14. Experience with budget preparation for a large organization, 
15. Experience with recordkeeping and reporting requirements for investments and trust funds, 
16. Knowledge and understanding of UPMIFA and NH laws pertaining to the recordkeeping of Trust Funds, 
17. Experience with Blackbaud Financial Edge and Raiser’s Edge programs is preferred. 

This position requires the ability to: 

1. Perform clear account functions, 
2. Work independently as well as collaboratively, 
3. Meet time-sensitive deadlines, 
4. Maintain confidentiality, 
5. Interact and maintain positive relations with clergy, religious, and laity, both within the Diocesan Administration Building and outside, such as parishes, schools, and other religious institutions, and the general public, 
6. Communicate with clergy, religious, and laity, as above, in a tactful and knowledgeable manner. 
7. Reach at or above shoulder level; occasionally reaching below shoulder level required 
8. Hand manipulation – equipment and controls, frequent; grasping and handling, occasional 
9. Ability to work a flexible schedule, which may include night and weekends 
10. Mobility includes regular sitting, standing, and walking.