Assistant Controller - REMOTE

Assistant Controller Role Summary

Reporting to the Head of Finance, the Assistant Controller will oversee daily accounting operations and play a pivotal role in driving financial integrity, operational excellence, and profitability across the agency. This individual will partner closely with accounting, FP&A, and department leaders to ensure accurate reporting, timely close cycles, and compliance with all financial policies.

Key Responsibilities

Accounting Operations & Month-End Close

• Lead and supervise the Accounts Payable team, ensuring accurate coding (GL, Class, Department, and Period) and timely vendor payments.


• Oversee month-end close, ensuring proper cutoffs, reconciliations, and accuracy of all balance sheet accounts.


• Review payroll processing runs prior to finalization to ensure accuracy


• Maintain and reconcile sub-ledgers for media and production inventory, including accruals and deferrals.


• Prepare and review monthly journal entries, account reconciliations, and variance analyses.


• Continuously improve the monthly close process to shorten timelines and enhance accuracy.

Team Leadership & Development

• Supervise and mentor accounting staff, fostering a culture of accountability, continuous learning, and collaboration.


• Provide training on accounting systems, agency-specific processes, and best practices to reduce recurring errors.


• Collaborate cross-functionally to improve financial understanding across departments.

Financial Planning & Analysis Support

• Support FP&A with timely and accurate data for cashflow forecasting, client profitability, and budget-to-actual reporting.


• Participate in weekly cashflow meetings and provide insights on payment trends, collections timing, and variance drivers.


• Support development of dashboards and KPIs to monitor financial health and client performance.

Audit, Compliance, and Controls

• Manage preparation and review of annual audit schedules and supporting documentation.


• Maintain strong internal controls, policy documentation, and accounting procedures consistent with GAAP.


• Coordinate timely completion of tax filings and statutory reporting with external advisors.

Commissions & Compensation

• Oversee quarterly commission calculations and ensure compliance with internal policies.


• Maintain accurate commission eligibility data and present schedules for approval and payment.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field; CPA is a plus.


• 3–5 years of progressive accounting experience, ideally within advertising, marketing, media, or a PE-backed environment.


• Strong understanding of GAAP, revenue recognition (ASC 606), and accrual-based accounting.


• Experience with QuickBooks or project based agency ERP system strongly preferred.


• Proven track record in improving close processes and implementing controls


• Strong Excel skills


• Excellent communication, analytical, and leadership skills.