Assistant Director for Qualification and Pipeline Strategy

Job Description

UW Medicine Advancement is a passionate 95-person team that works collaboratively to connect donors with meaningful opportunities that enhance patient care, expand educational opportunities and advance research across UW Medicine. In fiscal year 2025, UW Medicine Advancement raised nearly $382 million in gifts and private grants from more than 30,000 donors in support of this mission. Learn more about UW Medicine Advancement careers at https://give.uwmedicine.org/careers/.

UW Medicine Advancement has an outstanding opportunity for an Assistant Director for Qualification and Pipeline Strategy to join their team.

Reporting to the Senior Director for Philanthropy and Acquisition, the Assistant Director for Qualification and Pipeline Strategy plays a key role in growing and advancing UW Medicine Advancement’s major gift pipeline. This position leads prospect qualification and discovery strategy across patient and non-patient audiences, translating data into action and connecting promising donors with meaningful opportunities to support patient care, research and education.

Working closely with frontline fundraisers, Annual Philanthropy and Data and Reporting colleagues, this role strengthens portfolio development and ensures qualified prospects are positioned for timely, high-impact engagement.

What You Will Do

Prospect Qualification & Discovery (50%)

• Conduct qualification and discovery work to identify and advance major gift-level prospects within UW Medicine Advancement’s donor pipeline.
• Collaborate closely with frontline fundraising (major gift officers who build relationships with donors) colleagues to assess donor interest, philanthropic capacity and readiness for major gift engagement.
• Review and qualify prospects from the TAP (Target. Activate. Progress.) discovery report, with the goal of moving appropriate individuals into frontline major gift portfolios.
• Respond to requests from frontline fundraising colleagues to assist with qualification of prospects from targeted audiences such as event participants, campaign supporters, or new donor segments.
• Support qualification efforts related to patient donor acquisition.
• Identify and cultivate donor prospects capable of supporting Annual Philanthropy campaigns through challenge gifts when appropriate.
• Maintain a consistent qualification workflow, typically reviewing and qualifying or disqualifying approximately 40–60 prospects per month.

Pipeline Planning & Operations (40%)

• Produce and distribute the TAP (Target. Activate. Progress.) prospect report on a monthly basis.
• Manage internal qualification tracking and program performance monitoring for both patient and non-patient prospects.
• Maintain and analyze qualification data across multiple systems, including UW Medicine Advancement’s donor CRM (Tandem) and patient prospect tracking tools.
• Develop and maintain internal tools for tracking and communicating qualification outcomes and program performance.
• In collaboration with our Data and Reporting team, distribute regular prospect reports for patient qualification, including the A+ patient prospect report, which uses propensity modeling to identify the most likely grateful patient prospects.
• Collaborate with Donor Relations colleagues to publish the weekly stewardship report for frontline fundraising colleagues.
• Partner with the Director for Annual Philanthropy to support faculty onboarding and consultation related to pipeline development.
• Maintain and organize qualification resources used by the UW Medicine Advancement team, ensuring staff have access to consistent guidance and tools.
• Collaborate with Annual Philanthropy colleagues to inform strategies for engaging mid-level and major gift prospects and facilitating their transition into frontline fundraising portfolios.

Other Duties as Assigned (10%)

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications will not be forwarded to the Hiring Department.

Bachelor’s degree AND three (3) or more years of experience in advancement with a preference for experience cultivating, soliciting and stewarding leadership gifts.

Preferred Qualifications

• Experience with donor cultivation and solicitation activities, with strong relationship-building and interpersonal skills.
• Ability to write clearly and synthesize complex medical, scientific, or data-rich information into concise, actionable insights.
• Demonstrated success managing multiple priorities and initiatives in a fast-paced, deadline-driven environment.
• Strong judgment, attention to detail and ability to work independently and proactively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams) and willingness to learn donor CRM systems.

What You Can Expect

• This position is based in Seattle, Washington at UW Medicine’s South Lake Union campus and operates on a hybrid schedule, with an expectation of at least 2 days per week onsite and up to 3 days of telework.
• Work is performed primarily in a shared cubicle and office environment with colleagues, with exposure to standard office noise levels and activity including calls, meetings and in-person conversations. 
• This individual will attend meetings, visit donors and be responsible for events outside the regular business day on a regular basis. Some evening and weekend work is required.
• The successful candidate will be expected to have regular, reliable transportation for local travel and be willing to travel when necessary.

Additional Application Requirement

This recruitment requires a cover letter. Applications that do not include a cover letter will not be forwarded to the hiring department. Please address the following in your cover letter:

• Outline your qualifications, relevant experience and suitability for the position.
• Include your interest in the role and working for UW Medicine.

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Compensation, Benefits and Position Details

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About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.