Assistant Director Foster Grandparent and Senior Companion Programs - Full-Time

Description

Assistant Director 

Foster Grandparent and Senior Companion Programs 

Full-Time 

$41,038/Year  

Schedule:    Determined on a case by case basis 

GENERAL STATEMENT OF DUTIES:

The Assistant Director of FGP/SCP, in coordination with the National Service Director, oversees program development and daily operations of FGP/SCP in all counties. This position daily interacts with FGP/SCP coordinators and administration as well as volunteers and their stations. Assignments include programmatic, fiscal and managerial responsibilities. This position requires travel within the program counties as well as travel required to develop, promote and maintain the program.

ESSENTIAL RESPONSIBILITIES:

1. In cooperation with the Director oversees the operations of the program in all Foster Grandparent and Senior Companion counties.

2. In coordination with the Director, directs, trains and participates in supervision of the program coordinators

3. Maintains communication with program coordinators, the directors, administration and other entities as required

4. With the Director, ensures performance measures for all local, state and national grants are in place; compiles performance measure data and provides reports about local, state and national funding sources; utilizes reports from a variety of program data sources.

5. Ensures compliance with federal, state and local agency laws and policies. 

6. Collaborates to ensure completion and submission of federal, state and local reports.

7. Supports and assists program coordinators with recruitment, enrollment and training of Foster Grandparent/Senior Companion volunteers and stations. 

8. Maintains volunteer and program files in compliance with program regulations.

9. Enters in-kind and stipend data according to F&CS policies and procedures.

10. Accurately and timely processes volunteer stipend sheets and mileage forms.

11. Serves as office lead on National Service Criminal History Checks.

12. Assists Americorps staff with maintaining files in volunteer data management software.

13. Maintains local volunteer and program files and provides central office with all paperwork.

14. Requests information from volunteer stations, including hours and in-kind documentation as needed.

15. Provides clerical support for the Americorps Seniors office, including but not limited to postage, typing, copies, supply ordering, etc. 

16. Collaborates to ensure all paperwork is complete and submitted in a timely manner

17. Works with the Director to identify and coordinate new development campaigns to ensure adequate funding for program implementation and to meet federal match requirements; supports staff in gaining in-kind donations.

18. Support and assists with annual volunteer recognition events.

19. Advertises and supports participation in National Days of Service

20. Promotes the program’s mission and needs. 

21. Recognizes member contributions to internal and external audiences.

22. Assists in maintaining a safe work environment.

23. Complies with agency policies and procedures, COA regulations, federal and state requirements, and educational/certification/registry requirements.

24. Other duties as assigned.

Requirements

QUALIFICATIONS:

1. Ability to interact with others, specifically senior population.

2. Ability to perform basic arithmetic, including percentages and averages with a calculator.

3. Ability to follow instructions and work independently.

4. Ability to read and understand procedures, manuals, correspondence and general text.

5. Ability to maintain discretion with confidential data.

6. Valid Ohio Driver’s License, reliable transportation and ability to meet agency requirements for driving insurability

7. Must be able to meet agency requirements for criminal back ground check (Ohio Bureau of Criminal Identification & Investigation and FBI).  

MINIMUM EDUCATIONAL/LICENSURE REQUIREMENTS:

Bachelor’s degree preferred. Two years’ experience in office and/or volunteer management.  

MINIMUM EXPERIENCE REQUIREMENTS:

Community organizing and/or customer service experience either through employment or volunteer services. 2 – 5 years personnel management experience. Proficient with Microsoft Office programs, especially Word and Excel.  

PHYSICAL REQUIREMENTS:

Ability to travel within and outside of assigned county. Ability to perform job functions.