Assistant Director of Athletic Events and Rentals

Position Summary:

With a goal of maximizing revenue generation through the use of athletic facilities, this position is responsible for managing all aspects of athletic facility rental from marketing of venues to scheduling groups, executing contracts, and overseeing logistics leading up to and the day of events.  In addition, this position will assist with other athletic facilities operations functions including scheduling, facility conversion, and event oversight as assigned.

Workplace Requirements:

The hours for this position will be determined by the schedule of competitions and events. This position may require moving items up to 50 pounds and spending significant time on one’s feet. 

Workplace Location: 

This position is exclusively on-site, necessitating all duties to be performed in-person. Per Rice policy 440, work arrangements may be subject to change.

Minimum Requirements: 

• Bachelor’s degree
• One or more (1+) years of related experience

Skills

• Must be able to correspond professionally both in writing and orally
• Must be available to work nights, weekends, and holidays as team schedule requires
• Must be familiar with MS Office Suite

Preferences:

• Related experience working within athletics

Essential Functions:

• Responsible for advertising and marketing all athletic department facilities to solicit external rental events.
• Manage facility scheduling and calendars for special events in all athletic department facilities.
• Provide assistance to other departments for internal events including but not limited to set-up, break-down, and logistics.
• Maintain event schedules, coordinate the event planning, contracting, and approval process, and administer facility and event management policies for all outside rentals.
• Supervise and/or assign event staff working rental events to ensure proper management of events.
• Ensures relevant facilities are in peak condition prior to hosting events.
• Corresponds with campus partners including, but not limited to: Parking, Custodial, Facilities, Engineering, and Planning (FE&P), Rice University Police Department (RUPD), and Rice EMS (REMS) to ensure all staffing needs are met for events. 
• Reconcile financials of events to ensure vendors are paid and payments due Rice are collected in a timely manner.
• Serves as the event manager for assigned sports and assists with departmental responsibilities related to facility and event management.
• Other duties as assigned.

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Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [email protected] for support.

If you have any additional questions, please email us at [email protected] . Thank you for your interest in employment with Rice University.