Assistant Director of Buildings and Grounds

About St. John’s Prep

St. John’s Prep is an inclusive, Catholic, Xaverian Brothers Sponsored School for young men in grades 6 through 12. Founded on the Xaverian values of compassion, humility, simplicity, trust, and zeal, we educate students to be, do and stand for good in the world. We enroll approximately 1,500 students from more than 90 communities in Massachusetts, New Hampshire, and Maine.

St. John’s is a faith-based community grounded in and fortified by three main cultural priorities: recognizing all people as created in the image and likeness of God, embracing a habit of excellence grounded in a growth mindset, and empowering individuals to be unique expressions of God’s love in the world. Strong candidates will embody the Catholic principles and Xaverian values that guide our institution to help foster a supportive and inclusive campus environment. For further information on how faith animates St. John’s, please visit our Statement on Xaverian and Catholic Identity. 

Position Overview

The Assistant Director of Buildings and Grounds is responsible for leading the daily operations of the physical plant, daily maintenance, event management, cleanliness and safety for the entire campus including grounds, academic and administrative buildings, equipment, and vehicles. The Assistant Director is also responsible for other related services which support the School’s programs, faculty and staff. This position works directly for the Managing Director of Facilities. 

Responsibilities

• Actively participates in the planning, scheduling & supervision of the facilities staff and outside contractors including the 3rd party facilities and housekeeping contractors. 
• Actively performs skilled and semi-skilled hands-on maintenance tasks (e.g., light electrical, plumbing, carpentry, and HVAC troubleshooting) alongside the team.
• Manage the long term vendor relationships including but not limited to custodial, grounds, waste management, and HVAC. 
• Direct supervision of the Facilities Maintenance and Custodial contractors to ensure work is being performed to satisfaction. 
• Planning, scheduling and supervision of maintenance and repair of campus buildings, equipment and related services. 
• Oversees planned maintenance of all vehicles and equipment owned or leased by the school. 
• Manage setup, execution and tear down of school events and outside rentals.
• Coordinates outside contractors and actively participates in campus snow and ice removal operations, including early morning/after-hours response to winter weather events.
• Assist the Managing Director of Facilities in the long-range planning of the school’s building and grounds infrastructure. 
• Assist the Managing Director of Facilities in communicating the progress of all maintenance, construction and related projects and issues. 
• Utilizes the maintenance software program, Incident IQ to monitor work requests, preventative and deferred maintenance of buildings, grounds and equipment. 
• Assess individual team member strengths and delegate daily tasks to maximize efficiency, foster professional growth, and ensure high-quality workmanship across the department.
• Proven ability to mentor, motivate, and manage a diverse team, fostering a collaborative and accountable work culture.

Skills and Competencies

• Extensive knowledge of all areas of construction and maintenance. 
• Excellent planning skills to develop and oversee maintenance and construction plans.
• Strong leadership and interpersonal skills that would work effectively with a variety of constituents, students, faculty, staff and outside vendors. 
• A team-first leader who builds respect by working side-by-side with the crew, possessing a genuine willingness to roll up their sleeves and partner with others to foster a supportive, unified, and positive working environment.
• The ability to prioritize work projects, taking available manpower and resources into consideration. 
• Excellent computer skills including intimate familiarity with Apple products, Google Workspace, and experience with computerized maintenance management software.
• Serves as a contact for after-hours facility emergencies and participates in an on-call rotation as needed.
• Experience operating computerized Building Management Systems (BMS) for HVAC monitoring and scheduling.
• A proficient understanding of OSHA and other government agencies. OSHA10 Certification a plus

Education and Experience

• A degree in Facilities Management, or equivalent work experience. 
• A minimum of five years building and grounds management experience and/or the licensure in one or more relevant trades(plumbing, HVAC, pipefitting, electrical) 

Physical Requirements:

• Standing/sitting for long periods of time.
• Bending, lifting, pushing, kneeling, crouching, crawling, stooping.
• Must be able to lift up to 50 pounds.
• Must be able to reach at and above shoulder height to access higher areas of equipment, etc.
• Must be capable of adapting to frequent changes in position throughout the workday.
• Must possess and maintain a valid driver’s license and a clean driving record.
• Hearing and speaking to exchange information in person or on the telephone.
• Use of hands and fingers for manipulation, and using computer keyboard, educational tools, play equipment, and perform first aid and CPR.
• Specific vision abilities required include close vision, distance vision, color vision, and depth perception.

St. John’s Prep is committed to building a diverse and inclusive campus community. We welcome applications from underrepresented groups. We seek applicants who demonstrate a commitment to multiculturalism and diversity that is manifested in classroom practice, student engagement, interpersonal communication, and curricular decisions. For more information about our academic, spiritual and student life programs, please visit www.stjohnsprep.org.
Interested candidates are asked to apply via the online found on the Employment page of stjohnsprep.org. Candidates will need to upload a cover letter and resumé. Please, no phone calls.