Assistant Director of Business Operations

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Job Category:

Employment Type:

Job Profile:

Job Summary:

Under the oversight and general supervision of the Director of Business Operations, the incumbent will serve as an Accountant I or II, supporting a $200+ million, 23 sport NCAA Division I Intercollegiate Athletic Program which supports over 750 student-athletes. The incumbent will be responsible for daily accounting tasks, including a portion of our revenue management, processing expense reports and reporting, for the Division of Intercollegiate Athletics.

Principal Duties:

* Primary duties include processing any revenue transactions needed, processing reports and other transactions, creating purchase orders, reconciliations, journal entries, schedules, and reporting

* Organizes, prepares, and updates financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions

* Assist the department in a variety of monthly and annual financial reporting activities, including but not limited to: engaging with external and internal audit; developing and analyzing department, campus, and external reporting.

* Assist with training and guiding staff in processing procedures

* Answer questions and provide accounting related information to internal and external stakeholders according to established policies and procedures

* Investigate discrepancies and recommend solutions

* Assist with quarterly and annual budget review.

* Assist with establishing and maintaining effective internal controls.

Key Job Responsibilities:

• Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures

• Assists in preparing budgets and financial projections

• Prepares and/or approves financial transactions and payments

• Organizes, prepares, and updates basic financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions

• Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements basic solutions as needed

• Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports

Department:

Wisconsin Athletics, Business Office

Compensation:

The typical salary range for Accountant I is $50,000 - $60,000, and the typical salary range for Accountant II is $63,000 - $70,000, depending on qualifications and experience. There may be flexibility for highly qualified candidates.
 

Employees in this position can expect to receive benefits such as:
-  Generous vacation, holidays, and paid time off;
- Competitive insurances and savings accounts; retirement benefits;
- Badger gear & season tickets for Badger football, men's basketball and men's hockey, and/or the varsity sports pass.
 

More Benefits information can be found here.

Required Qualifications:

Accountant I:

• Entry-level to two years of accounting experience.
• Knowledge of basic accounting principles and financial reporting.
• Ability to reconcile accounts, prepare journal entries, and process financial transactions.
• Experience using spreadsheets and financial management systems.
• Strong customer service, communication, and organizational skills.
   

Accountant II:

• Three or more years of professional accounting experience.
• Strong understanding of GAAP, financial reporting, and internal controls.
• Demonstrated ability to exercise independence, sound judgment, and initiative in identifying and resolving accounting issues.
• Proactively identifies opportunities for process improvements and implements effective solutions.
• Experience interpreting and applying policies, regulations, and procedures.
• Ability to provide guidance, training, and consultation to departmental staff on financial matters.
• Demonstrated ability to independently manage multiple priorities and complete assignments with minimal supervision.
• Experience analyzing financial data and preparing complex financial reports and reconciliations.

Preferred Qualifications:

• Experience using University financial applications and databases (e.g., Workday)
• Familiarity with state statutes, University policies, and NCAA financial regulations.

Education:

Bachelor’s degree in accounting or other business-related field required; Master’s or post-secondary degree preferred.

How to Apply:

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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.
 

Upload required documents:

• A cover letter detailing how your qualifications and experiences align with the responsibilities of the position.
• Resume
   

Please note that reference checks will be conducted for finalists. Applicants selected to proceed in the selection process will be notified directly. All applicants will receive notification once a final selection has been made and the search is complete.
 

Conditions of Appointment: This is a 100% Academic Staff appointment. Salary will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

Kayla Weisensel at [email protected]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. 

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
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