Assistant Director of Event Planning

Rutgers The State University

Assistant Director of Event Planning

Newark ,

New Jersey

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Job Category

Staff & Executive - Project/Program Management/Planning
Department
Department

Rutgers Business School-Nwk
Overview
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, a city of promise, is seeking an Assistant Director of Event Planning. Reporting to the Senior Associate Dean of the Rutgers Business School - Newark and New Brunswick, the Assistant Director of Event Planning will be responsible for conceptualizing, planning, budgeting and executing a wide range of strategic events, including conferences, symposiums, seminars, program launches, dinners, graduations, and convocations for all the departments and units under the Rutgers Business School, and its corporate partners and affiliates for domestic, international, on campus and off-campus programs. This position will work closely with our department chairs and directors, corporate sponsors, and their representatives to ensure that each event/program launches seamlessly, aligns with the brand, and is delivered with the utmost quality, creativity, and impact, exceeding all expectations. The incumbent will be required to collaborate with Events and Conference Services on any joint initiatives and projects, ensuring alignment with Newark campus initiatives, organizational priorities, and strategic objectives.
This position is responsible for and not limited to the following.
* Leads the charge on all areas of this programming, including coordination, development, and implementation of a variety of programs, resources, events, and services
* Demonstrates expertise in building and maintaining volunteer-driven groups, alumni career services, and student
engagement within a team setting
* Leads staff members in developing and maintaining

RBS

student, faculty, staff, and alumni-focused initiatives
* Researches a comprehensive

RBS

engagement program and identifies best practices and metrics for the role
* Manages overall operation, management/administration, and assessment of

RBS

events
Position Status
Position Status

Full Time
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at

https://futureofwork.rutgers.edu .
FLSA
FLSA

Exempt
Grade
Grade

06
Annual Minimum Salary
Annual Minimum Salary

76702.000
Annual Mid Range Salary

97086.500
Annual Maximum Salary
Annual Maximum Salary

117471.000
Standard Hours
Standard Hours

37.50
Union Description
Union Description

Admin Assembly (MPSC)
Payroll Designation
Payroll Designation

PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to

http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment
Terms of Appointment

Staff - 12 month
Position Pension Eligibility
Position Pension Eligibility

ABP
Qualifications
Minimum Education and Experience
Requires a bachelor's degree in education, operations management, communications, or a related area
Requires a minimum of 5 years' experience in event planning or related complex management system
Certifications/Licenses

Required Knowledge, Skills, and Abilities
Knowledge of University policies and procedures and ability to handle multiple projects simultaneously and to prioritize.
Strong leadership and team management skills, communication and interpersonal skills
Highly adept at problem-solving; can easily adapt to changes in circumstances
Exceptional skills in negotiation
Ability to work under pressure and meet tight deadlines
Strong attention to detail and have a creative mindset, well-organized
Preferred Qualifications

Master's degree is preferred
Familiarity with Higher Education and academic setting
Knowledge of project management software such as Monday.com.
Proficient with Microsoft Office, scheduling system, space management system, event management software

Physical Demands and Work Environment
Will be required to attend and/or be available during events (evenings/weekends) and travel within the state to other campuses (Newark, New Brunswick, Camden) and off-site locations; Lift 40lbs
Special Conditions
Posting Number
Posting Number

24ST1376
Posting Open Date
Posting Open Date

06/12/2024
Special Instructions to Applicants
Regional Campus
Home Location Campus
City
City

Newark
State
State

NJ
Position Information

Recruitment/Posting Title

Assistant Director of Event Planning

Job Category

Staff & Executive - Project/Program Management/Planning

Department

Rutgers Business School-Nwk

Overview

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, a city of promise, is seeking an Assistant Director of Event Planning. Reporting to the Senior Associate Dean of the Rutgers Business School - Newark and New Brunswick, the Assistant Director of Event Planning will be responsible for conceptualizing, planning, budgeting and executing a wide range of strategic events, including conferences, symposiums, seminars, program launches, dinners, graduations, and convocations for all the departments and units under the Rutgers Business School, and its corporate partners and affiliates for domestic, international, on campus and off-campus programs. This position will work closely with our department chairs and directors, corporate sponsors, and their representatives to ensure that each event/program launches seamlessly, aligns with the brand, and is delivered with the utmost quality, creativity, and impact, exceeding all expectations. The incumbent will be required to collaborate with Events and Conference Services on any joint initiatives and projects, ensuring alignment with Newark campus initiatives, organizational priorities, and strategic objectives.

This position is responsible for and not limited to the following.

* Leads the charge on all areas of this programming, including coordination, development, and implementation of a variety of programs, resources, events, and services

* Demonstrates expertise in building and maintaining volunteer-driven groups, alumni career services, and student

engagement within a team setting

* Leads staff members in developing and maintaining

RBS

student, faculty, staff, and alumni-focused initiatives

* Researches a comprehensive

RBS

engagement program and identifies best practices and metrics for the role

* Manages overall operation, management/administration, and assessment of

RBS

events

Position Status

Full Time

Hours Per Week

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at

https://futureofwork.rutgers.edu .

FLSA

Exempt

Grade

06

Position Salary

Annual Minimum Salary

76702.000

Annual Mid Range Salary

97086.500

Annual Maximum Salary

117471.000

Standard Hours

37.50

Union Description

Admin Assembly (MPSC)

Payroll Designation

PeopleSoft

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to

http://uhr.rutgers.edu/benefits/benefits-overview .

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

Requires a bachelor's degree in education, operations management, communications, or a related area
Requires a minimum of 5 years' experience in event planning or related complex management system
Certifications/Licenses

Required Knowledge, Skills, and Abilities

Knowledge of University policies and procedures and ability to handle multiple projects simultaneously and to prioritize.
Strong leadership and team management skills, communication and interpersonal skills
Highly adept at problem-solving; can easily adapt to changes in circumstances
Exceptional skills in negotiation
Ability to work under pressure and meet tight deadlines
Strong attention to detail and have a creative mindset, well-organized
Preferred Qualifications

Master's degree is preferred
Familiarity with Higher Education and academic setting
Knowledge of project management software such as Monday.com.
Equipment Utilized

Proficient with Microsoft Office, scheduling system, space management system, event management software

Physical Demands and Work Environment

Will be required to attend and/or be available during events (evenings/weekends) and travel within the state to other campuses (Newark, New Brunswick, Camden) and off-site locations; Lift 40lbs

Special Conditions

Posting Details

Posting Number

24ST1376

Posting Open Date

06/12/2024

Special Instructions to Applicants

Regional Campus

Rutgers University-Newark

Home Location Campus

Rutgers University-Newark

City

Newark

State

NJ

Location Details

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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