Assistant Director of Finance

Assistant Director of Finance 

The Westin Verasa Napa

Position Summary 

The Assistant Director of Finance supports the financial and technology operations of The Westin Verasa Napa by overseeing daily accounting functions, maintaining accurate financial records, ensuring compliance with company policies and applicable laws, and  providing financial analysis to support operational decision-making. The Assistant Director of Finance also serves as a liaison between the property and its Information Technology consultant. 

This position serves as the second-in-command of the Finance Department and partners closely with the Director of Finance, hotel leadership, and Ownership/Asset Management to ensure financial integrity, operational efficiency, and achievement of financial goals. The Assistant Director of Finance supervises the Finance Department's Staff Accountants and may act on behalf of the Director of Finance when designated. 

Reports To 

• Director of Finance (Direct Report) 
• Ownership/Asset Management (Dotted-Line Reporting Relationship) 

Department 

Finance & Accounting 

Classification 

• FLSA Status: Exempt 
• Employment Status: Full-Time 
• Compensation Type: Annual Salary 

Compensation 

Salary Range: $90,000 - $130,000 annually 

The anticipated annual base salary range for this position is $90,000 to $130,000. Actual compensation offered may vary based on factors including, but not limited to, relevant experience, education, certifications, skills, internal equity, market conditions, and business needs. 

Eligible employees may also participate in company-sponsored benefit programs, including medical, dental, vision, life insurance, paid time off, retirement savings plans, and other benefits offered in accordance with plan terms and company policy. 

Essential Duties and Responsibilities 

Financial Management & Reporting 

• Assist in directing all accounting and financial activities of the hotel. 
• Prepare, review, and analyze monthly financial statements and management reports. 
• Ensure timely and accurate month-end and year-end closing processes. 
• Monitor revenues, expenses, cash flow, and balance sheet accounts. 
• Prepare financial forecasts, budgets, and variance analysis. 
• Support the preparation and administration of annual operating and capital budgets. 
• Provide financial recommendations to the Director of Finance, hotel leadership, and Ownership. 
• Analyze labor costs, departmental performance, and operational efficiencies. 

Accounting Operations 

• Oversee accounts payable, accounts receivable, cash handling, and assist with general ledger activities. 
• Ensure timely billing, collections, vendor payments, and account reconciliations. 
• Review journal entries and accounting transactions for accuracy and compliance. 
• Maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) and Uniform System of Accounts for Lodging Industry (USALI). 
• Assist in developing and maintaining effective internal controls and accounting procedures. 
• Monitor compliance with company financial policies and procedures. 

Compliance & Risk Management 

• Ensure compliance with applicable federal, state, and local laws and regulations. 
• Coordinate internal and external audits and respond to audit requests. 
• Assist with tax filings and required regulatory reporting. 
• Safeguard confidential financial and employee information. 
• Identify and mitigate financial and operational risks. 

Leadership & Team Management 

• Directly supervise two (2) Staff Accountants . 
• Recruit, train, coach, mentor, and develop team members. 
• Conduct performance evaluations and provide ongoing performance feedback. 
• Establish departmental goals and accountability measures. 
• Foster a collaborative, professional, and service-oriented environment. 
• Support employee engagement and professional development initiatives. 
• May assume departmental leadership responsibilities during the absence of the Director of Finance. 

Hotel Operations Support 

• Partner with department leaders to maximize profitability and operational performance. 
• Participate in executive and management meetings as requested. 
• Support revenue management initiatives and strategic planning efforts. 
• Prepare ad hoc financial analyses and special projects as assigned. 
• Serve as a financial business partner to hotel operations and ownership representatives. 
• Serves as a point of contact with an Information Technology consultant. 

Required Qualifications 

• Bachelor's degree in Accounting, Finance, Business Administration, or related field. 
• Minimum three (3) years of progressive accounting or finance experience. 
• Minimum one (1) year of supervisory or management experience. 
• Strong knowledge of GAAP, USALI , and financial reporting principles. 
• Advanced proficiency in Microsoft Excel and accounting software platforms. 
• Strong analytical, organizational, and problem-solving skills. 
• Excellent verbal and written communication skills. 
• Ability to manage multiple priorities while meeting deadlines. 

Preferred Qualifications 

• Hospitality, hotel, resort, or property management accounting experience. 
• Experience with Marriott systems, reporting tools, and hotel accounting environments. 
• CPA, CHAE, or other relevant professional certification. 
• Experience with hotel PMS, POS, and business intelligence systems. 

Knowledge, Skills, and Abilities 

• Strong financial analysis and forecasting capabilities. 
• High level of accuracy and attention to detail. 
• Sound judgment and discretion with confidential information. 
• Effective leadership and employee development skills. 
• Ability to communicate financial information to both financial and non-financial stakeholders. 
• Ability to work independently and collaboratively in a dynamic hospitality environment. 

Physical Requirements 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. 

• Ability to sit and work at a computer for extended periods. 
• Ability to communicate effectively in person, by telephone, and electronically. 
• Ability to occasionally lift and carry up to 30 pounds. 
• Ability to move throughout hotel property and office areas as necessary. 

Work Environment 

• Primarily office-based within a hotel setting. 
• May occasionally require evening, weekend, or holiday work to support business needs, budget preparation, audits, month-end close, or special projects. 

Equal Employment Opportunity 

The Westin Verasa Napa is an Equal Opportunity Employer and is committed to fostering an inclusive workplace. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, childbirth or related medical conditions, reproductive health decision-making, gender, gender identity, gender expression, sexual orientation, marital status, age, national origin, ancestry, citizenship status, disability, medical condition, genetic information, military or veteran status, or any other status protected by federal, California, or local law. 

Applicant and Employment Notice 

The successful candidate must be legally authorized to work in the United States and will be required to provide documentation establishing identity and employment eligibility in accordance with applicable law. 

The Westin Verasa Napa complies with all applicable federal, state, and local employment laws, including those related to equal employment opportunity, reasonable accommodation, anti-discrimination, and wage and hour compliance. 

Qualified applicants with disabilities who require a reasonable accommodation during the application or interview process should notify Human Resources. 

The Westin Verasa Napa considers qualified applicants with criminal histories in a manner consistent with applicable California and local Fair Chance laws. 

At-Will Employment Statement 

Employment with The Westin Verasa Napa is at will. This means that either the employee or the company may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law. Nothing in this job description or any other company document should be construed as creating a contract of employment. 

Disclaimer 

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The Westin Verasa Napa reserves the right to modify, add, or remove duties and responsibilities as business needs require. 

Work schedule

• Monday to Friday

Benefits

• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k) matching
• Referral program
• Employee discount
• Mileage reimbursement
• Other