Assistant Director-Team Excellence-Planning and Development (Non Civil Service)

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Job Summary

Job Description
 

Overview

The Assistant Director - Team Excellence is responsible for providing executive-level leadership and oversight of key administrative and operational functions within the Planning & Development Department. This position oversees financial management, human resources coordination, procurement, technology, fleet and equipment, and Boards and Commissions operations to ensure effective, efficient, and compliant service delivery. This role partners with executive leadership to drive strategic initiatives, improve organizational performance, and enhance the customer and staff experience across the department.

Essential Functions 

1 Directs, leads, and manages departmental operations, administrative functions, and development activities through subordinate managers; delegates authority, monitors performance, and ensures alignment with organizational goals.

2 Oversees budget development and administration, including monitoring expenditures, analyzing variances, resolving budget issues, and making strategic financial and policy recommendations to leadership.

3 Reviews and evaluates monthly management reports, performance metrics, and service delivery outcomes to inform operational decisions and continuous improvement.

4 Provides leadership for procurement and contract administration, ensuring efficient processes and compliance with policies, regulations, and contractual requirements.

5 Oversees employee departmental functions, including recruitment, retention, workforce planning, training, organizational development, and staff performance management.

6 Oversees operations, maintenance, lifecycle planning, and replacement of departmental assets, including fleet and equipment, to ensure efficient and reliable service.

7 Directs and supports Boards and Commissions functions, including the City Plan Commission and Board of Adjustment, ensuring effective coordination of public meetings and regulatory processes.

8 Develops, implements, and evaluates policies, procedures, and process improvements to enhance operational effectiveness, communication, accountability, and service delivery.

9 Prepares annual performance plans; conducts mid‑year and annual evaluations; provides coaching, leadership, and accountability for departmental staff and managers.

10 Represents the department in City Council meetings, legislative hearings, interdepartmental meetings, and external stakeholder engagements; takes appropriate action on inquiries and decisions.

11 Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Thorough knowledge of business and public administration principles and practices.

• Knowledge of budgeting, procurement, and contract administration.

• Knowledge of zoning processes, regulations, and boards/commissions operations.

• Ability to analyze complex problems, evaluate alternatives, and implement effective solutions.

• Ability to manage large-scale programs and multiple functional areas simultaneously.

• Ability to lead, motivate, and develop staff through subordinate managers.

• Ability to improve processes, enhance efficiency, and ensure accountability.

• Strong verbal and written communication skills.

• Ability to establish and maintain effective working relationships with internal and external stakeholders.

Experience

Eight (8) years of experience in Planning, Development services, Public Administration, Finance, Human Resources, Engineering, or Construction, including at least four (4) years of supervisory or program management experience.

Education

Bachelor's degree in Public Administration, Business Administration, Finance, or Science. 

Licenses and Certifications

None

Equivalency

• A Master’s degree in a related field may substitute for up to two (2) years of the required experience.

• An Associate’s degree in a related field plus ten (10) years of progressively responsible experience may be considered in lieu of the Bachelor’s degree.

• A High School Diploma or GED plus twelve (12) years of progressively responsible experience may be considered in lieu of a Bachelor’s degree.

• Relevant professional certifications (e.g., planning, project management, public administration, or government finance) may substitute for up to one (1) year of the required experience.

Salary Range

 

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.