Assistant Facilities Manager

Job Title: Assistant Facilities Manager

Location: 864 Spring St NW, Atlanta, GA 30308 

Other locations to support:  6610 Shiloh Rd E, Alpharetta, GA  30005 

Employment: Full-Time 

Reports To: Regional Facilities Manager 

Job Summary: 

The Assistant Facility Manager supports the Regional Facilities Manager in overseeing the operations, maintenance, and management of multiple facilities. This position will supervise two facilities engineers. This role requires hands-on experience in facilities management and property management to ensure all sites operate efficiently, meet safety standards, and deliver a high-quality environment for tenants, employees, and visitors.  The AFM will coordinate maintenance activities, manage vendor relationships, and assist with budgeting and compliance across multiple locations. 

Key Responsibilities: 

• Facilities Operations:  Assist in managing daily operations of multiple facilities ensuring all systems, HVACs, electrical, plumbing, etc. function optimally.   

• Maintenance Coordination: Schedule and supervise routine maintenance, repairs, and inspections across sites, working with in-house teams and external contractors. 

• Property Management Support:  Address tenant inquires, coordinate lease compliance, and support property related administrative tasks. 

• Vendor Management: Source, Negotiate, and Oversee contract with vendors and service providers for cleaning, landscaping, and other services. 

• Budget Assistance: Support the development and monitoring of facility budgets, tracking expenses, and identifying cost saving opportunities. 

• Compliance and Safety: Ensure all sites adhere to local, state, and federal regulations including fire safety, OSHA standards and environment guidelines. 

• Site Inspections: Conduct regular inspections of facilities to identify maintenance needs, safety hazards or support.  

• Reporting: Prepare and send reports on facilities performance, maintenance activities, and incidence to the facilities management. 

• Emergency Response: Act as a point of contact for emergencies, coordinating rapid response for emergencies. 

• Team support: Assist in training on software applications such as Oracle Cloud, Corrigo, FinQuery, and WorkDay. 

Qualifications: 

• Experience: Minimum of 2-3 years in facilities management including hands-on maintenance and operational oversight. Tenant relations or property management experience preferred. Experience managing multiple sites.   

• Skills:  Strong organizational and multi-tasking abilities. Excellent communication skills for interacting with vendors, tenants, and internal teams.   

• Proficiency in CMMS system i.e. Corrigo and MS Office suite.   

Other Requirements: 

• Valid driver’s license and flexibility to respond to after-hour emergencies.  

• Physical requirements: ability to climb a ladder and lift up to 50 pounds.

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